Agency Assistant

Position: Agency Assistant (Remote and On-Site)

Location: Based in SW Florida only (within 20 miles of Fort Myers, FL)

Company: Digital Diagnosis Marketing

Type: Full-Time | Monday-Friday | Flexible hours (between 7 AM - 7 PM EDT)

About Us:

At Digital Diagnosis Marketing, we are leaders in the digital advertising world, specializing in Google Ads for the auto dealership industry. Our motto, “Experts Only,” reflects our commitment to hiring the best in the business. We are a fully remote team spread across the U.S., providing top-tier digital marketing solutions to our clients. We are seeking an Administrative Assistant to ensure the smooth operation of our daily activities.

If you excel at organization, multitasking, and providing excellent support, this role is perfect for you!

Key Responsibilities:

• Scheduling and Calendar Management: Coordinate and manage schedules for team members, including setting up meetings and organizing logistics.
• Client Communication: Serve as the primary point of contact for clients, handling inquiries and ensuring timely responses.
• Documentation and Record Keeping: Create, organize, and maintain project documents, reports, and files, ensuring easy accessibility and accuracy.
• Data Entry: Input and manage data in various systems, maintaining data integrity and organization.
• Office Coordination: Assist in the preparation of meeting materials, arrange travel logistics, and manage office supplies.
• Process Support: Help streamline administrative processes to enhance efficiency and productivity within the team.
• General Administrative Duties: Perform a variety of tasks such as filing, data management, and supporting team members as needed.

What We’re Looking For:

• Minimum of 2 years of experience in an administrative role, preferably in a digital marketing or advertising agency.
• Strong organizational skills and the ability to manage multiple tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Excellent communication skills, both written and verbal, with a focus on client relations.
• Ability to work independently in a remote environment while maintaining clear and consistent communication.

Qualifications:

• 2 years of administrative experience, preferably in a fast-paced environment.
• Detail-oriented with strong problem-solving skills.
• Ability to prioritize tasks and manage time effectively.

What We Offer:

• Full-time hours with flexibility.
• Accrued PTO starting from Day 1.
• Health benefits available after 60 days.
• Retirement plan with a 3% employer match after 90 days.

At Digital Diagnosis Marketing, we foster a supportive and positive culture. Our team is proactive and forward-thinking, staying ahead of industry trends. As we say, “Experts Only”—we work with the best talent in the business.

To Apply:

If you're ready to join a dedicated team as an organized and detail-oriented Administrative Assistant, we’d love to hear from you! Please send your resume and cover letter to careers@digitaldiagnosis.com or apply directly through our website at Digital Diagnosis Marketing | Best Fort Myers Marketing Agency .