Corporate Event Planner

JOB DESCRIPTION:

As a Corporate Event Planner for Digital Motion Event Services, you play a pivotal role in planning, coordinating, and executing exceptional virtual, hybrid, and onsite events across various industries. Your focus will be on planning and executing seamless, engaging events while ensuring client goals, timelines, and budgets are met. Your dedication to client satisfaction and attention to detail will drive the success of our events.

PRIMARY RESPONSIBILITIES:

• Event Logistics & Planning:

• Assist in the logistical planning details, development, and implementation of

virtual, hybrid, and onsite events.

• Collaborate with clients, planning peers, and internal teams to ensure all

milestones are communicated and achieved.

• Keep client projects on track, on budget, and aligned with their vision and

objectives.

• Maintain project management timelines using project plans.

• Client Consultation & Communication:

• Consult with clients to determine event objectives and requirements, offering

expert advice and guidance throughout the planning process.

• Communicate effectively with clients and stakeholders, including C-suite

executives, sponsors, and attendees.

• Research, Budgeting & Reporting:

• Research third-party vendors, source event elements and maintain detailed task

lists and budget templates.

• Track and report client hours to ensure accountability and transparency.

• Collaboration & Documentation:

• Partner with planning peers to develop clear and concise attendee, exhibitor, and

speaker communications.

• Manage supporting documentation to facilitate smooth planning and execution.

• Vendor Coordination:

• Coordinate with vendor partners, including hotels, transportation providers,

signage vendors, and more, ensuring seamless execution.

• Event Execution & Experience:

• Ensure all aspects of the event are executed flawlessly, providing a positive and

memorable experience for clients, attendees, exhibitors, and speakers.

• Oversee the event from initial planning through production and post-event

closeout.

KEY QUALITIES NEEDED:

• Event Planning Expertise:

• Understanding of event and corporate meeting flow and logistics, with the ability

to manage different phases of event planning and execution.

• General knowledge of virtual and hybrid meeting technologies and how they

integrate into overall event production.

• Strong Communication Skills:

• Excellent verbal and written communication skills, with the ability to interact

effectively with diverse audiences, including executives, attendees, and vendors.

• Client-Centric Approach:

• Demonstrates a commitment to serving clients with professionalism, grace, and

confidence.

• Organization & Deadline Management:

• Ability to manage multiple priorities, meet deadlines, and maintain forward

momentum on projects.

• Display a high attention to detail, verifying all details before sending out data,

information and communications both internally and externally.

• Displays critical thinking skills.

• Problem-Solving & Flexibility:

• Thrives under pressure, demonstrating exceptional problem-solving skills and

adaptability in a collaborative environment.

• Education & Experience:

• College degree required, with practical experience in event planning or related

fields.

Your role as a Corporate Event Planner is essential in ensuring Digital Motion Event Services delivers exceptional events that exceed client expectations, fostering positive and lasting impressions.

PHYSICAL REQUIREMENTS

• Occasionally required to lift up to 25 lbs.

• Computer Work

• Walking event space for site visits and onsite execution

• Ability to travel

POSITION DETAILS

• Employment Type: Full-time, salaried position (project-based hourly tracking required).

• Work Schedule: 40 hours per week, primary work hours aligned with Digital Motion’s

business hours (between 9:00 AM – 5:00 PM). Work hours may adjust based on event

schedules and workload fluctuations.

• Work Environment: Hybrid role with a combination of remote and in-office work.

Designated in-office hours for meetings and group projects will be coordinated with the

manager.

• Travel Requirements: Must be available to travel and provide on-site support for events

as needed.

• Time Off Policy: Flexible vacation policy in line with industry standards; advance notice

is required.

• Company Policies: Compliance with the Digital Motion Employee Handbook is

required.

• Benefits: Insurance options available

Digital Motion Event Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Application Question(s):

• Will you require a work visa now or in the future?

Work Location: Hybrid remote in Birmingham, AL 35242

Salary : $50,000 - $60,000