Office Coordinator Front Desk

Customer Service & Reception:

• Greet and welcome tenants and visitors: Provide a positive first impression for tenants and visitors.
• Answer phone calls: Screen and direct calls professionally and efficiently.
• Manage mail and packages: Receive, sort, and distribute incoming mail and packages.
• Assist with inquiries: Address tenant questions and concerns and direct them to the appropriate person or department.
• Provide general information about the building, available vacant units and location.

Administrative Support:

• Schedule of any routine maintenance and repairs: Manage calendars and book appointments.
• Maintain office records: Keep accurate records of tenant information, correspondence, and other documents.
• Perform clerical tasks: Photocopy, file, and organize documents.
• Order office supplies: Maintain adequate stock of office supplies.
• Maintain a clean and organized reception area.
• Provide support for other departments.
• Handle confidential information with discretion.

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Bilingual Spanish speaking is a plus