Admissions Representative

Position Overview 

Manage recruitment territories by establishing and cultivating on-going relationships with high school principals, counselors, students, parents, alumni chapters and community colleges. In its efforts to enroll an entering class of students of the targeted size, diversity and quality and for processing admissions applications, transcripts, test scores and other credentials needed to manage all processing components. Establish recruitment and programming initiatives for sub-set populations are outlined in the additional responsibilities section.

Essential Duties and Responsibilities: 

• Follow recruitment strategies as outlined in the Enrollment and Recruitment Plan in the assigned territories to include high school and/or community college visits, attends college fairs, area receptions, and events. 
• Initiate, plan, and execute special projects in conjunction with the goals and objectives of the office. 
• Work with students, parents, and/or alumni organizations that assist with the recruitment of students. 
• Provide admission presentation to campus visitors during campus daily tours and at on campus or off campus events. 
• Advise students and families of admission requirements, transfer guidelines, financial aid and scholarship information, residence life, etc. 
• Provide follow-up to students and parents via phone, letters, e-mail, and scheduled appointments in specific recruitment territory. 
• Complete routine reports related to recruitment, projections, personal schedule, travel, special programs, and professional development. 
• Evaluate program effectiveness, assess outcomes, and develop improved programming to achieve desired goals, and complete cost analyses for programs and events. 
• Data entry of prospective student inquiry cards and applications into database. 
• Adhere to Dillard University policies and procedures regarding travel and procurement.

Campus Wide Involvement: 

• Work with the Office of Financial Aid & Scholarships to host events such as FAFSA completion, Financial Aid Literacy and Awareness and Money Management. 

• Work with the Office of Alumni Affairs to increase alumni recruitment training and activity. 
• Work with the Office of Academic Affairs to obtain updates on programs and program offerings. 
• Assume other duties and responsibilities deemed necessary by the Associate Director of Recruitment, Admissions and Programming, Director of Recruitment, Admissions and Programming and the Vice President for Enrollment Management. 

Additional Responsibilities: 

• Establish and maintain positive interoffice/intercampus relationships; 
• Provide admission presentations to visitors during daily campus tours and at events on and off campus
• Assists the Associate Director of Recruitment, Admissions and Programming and the Director of Recruitment, Admissions and Programming in the design, implementation and evaluation of an annual recruitment plan and annual summary reports of recruitment activities; 
• Assist in developing methods and strategies by which to set goals, milestones and timelines which will enable the university to achieve enrollment goals; 
• Work with the Associate Director of Recruitment, Admissions and Programming and the Director of Recruitment, Admissions and Programming to develop and foster a spirit of cooperation among staff to accomplish common goals; 
• Maintain ongoing relationship with the Office of Alumni Relations to coordinate joint recruitment efforts; 
• Develop and sustain alumni relations with Dillard's visibility in assigned recruitment territories; 
• Work with the Associate Director for Recruitment, Admissions and Programming and the Director of Recruitment, Admissions and Programming to develop a system by which to assess and evaluate the effectiveness of all regional recruitment programs; 
• Assist with all on campus and off campus programs that impact the proposed yield of enrollment from student in your assigned territory. These activities include but are not limited to Preview Weekend, Summer Send Offs, Decision Day, etc.; 
• Each member of the team will be assigned a secondary level of responsibilities that include but are not limited to:

1. Community Engagement (Campus Tours, Events, Ambassadors)
2. Communication and Media (Social Media, CRM, Mailings)
3. Pre-Collegiate Programs (Summer Programs, Dual Enrollment)
4. Diversity Outreach (Male, International, Athletics)
5. Re-Engagement and Retention (Military, Readmit, Continuing Education)

Qualifications: 

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Bachelor's degree is required, or must be obtaining within 3 months of start date
• Demonstrated skill in writing analytical reports and proposals; 

• Demonstrated ability to make oral group presentations to explain admission requirements and opportunities and to motivate students to higher education; 
• Demonstrated skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to individuals at various organizational levels; 
• Demonstrated ability to work and communicate with diverse groups of people; 
• Demonstrated ability to establish and maintain cooperative working relationships with other staff members, subordinates, school administrators and officials and representatives; 
• Must be able and willing to travel long distances by airplane and automobile. 
• Must be able to work some evenings and weekends, as needed. 

Additional Desirable Qualifications: 

• Experience in the use of personal computers in the admissions and processing areas including work processing, spreadsheet and database management. 
• Initiative, imagination and organization skills to assist in the development of programs and promote the university to various publics (i.e., prospective students and parents, secondary school administrators and teachers, etc.) so as to matriculate a sufficient number of qualified freshmen and transfer students each year; 
• Willingness to acquire and understanding of the Dillard commitment to excellence in education, (diversity of the student body, social service, and the liberal arts and sciences traditions. The goals and priorities of a value-centered education must be reflected in any recruitment program and presentation; 

Physical Demands: 

• The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• Must be able to stand and walk for extended periods of time. 
• Must be able to carry and transport 40 pounds of materials and/or equipment. 
• Must be a licensed driver of an automobile with an acceptable driving record and reliable vehicle.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.