What are the responsibilities and job description for the Administrative Associate (Flex) position at Dimensional Fund Advisors?
Notes to applicants:
- Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach: We are together on our campuses Tuesdays, Wednesdays, and Thursdays and have the choice to work in the office or remotely, depending on what is best for that work day, on Mondays and Fridays. This approach maximizes in-person collaboration and interaction while simultaneously providing flexibility and applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.
- Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.
- Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.
- If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.
Job Description:
This position will be responsible for supporting Regional Directors across multiple Sales Channels in our Austin office and working with the US Administrative team within the Global Client Group.
Responsibilities:
- Create and process expense reports
- Book conference rooms, organize meetings
- Coordinate domestic travel arrangements
- Assist with planning internal and external meetings and events and act as a company representative
- Fulfill all collateral requests via Mimeo, in house binding, or warehouse orders for presentation decks or Dimensional marketing materials
- Participate in several weekly rotational duties that support all Global Client Group Channels (i.e., Dimensional client site access)
- Various administrative tasks and projects as assigned
Skills and Qualifications:
- Able to bring positive energy to all situations and interactions
- Strong communication skills, both verbal and written
- Strong organizational skills and an unwavering attention to detail
- Able to work well in a team-oriented environment
- Self-starter who can juggle multiple tasks at once through effective time management
- Can identify needs proactively and offer solutions
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Bachelor's degree and some administrative experience preferred
- Experience with online expense reporting tools; Concur is preferred
- Experience planning meetings and events
- CRM experience a plus, specifically Microsoft Dynamics
- Familiarity with investment advisory or mutual fund operations a plus
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Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.
It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.
