Accounts Payable Specialist II

SUMMARY

DI exists to relieve the world of mediocre experiences and to create remarkable ones. Our people make the remarkable possible through an unwavering display of uncommon commitment each day.

Reporting to the Accounting Manager, the Accounts Payable Specialist II is integral to recognition of revenue, monitoring costs, reconciling accounts, and providing valuable insight to optimize financial performance. The versatile role performs financial transactions for both accounts payable and accounts receivable. This role will involve handling a wide range of financial tasks, including processing invoices, billing clients, reconciling accounts, and resolving payment discrepancies.

ESSENTIAL RESPONSIBILITIES/FUNCTIONS may include but are not limited to:

• Review and process vendor invoices by matching invoices with purchase orders and contracts to verify billing and pricing accuracy
• Verify the accuracy of invoices, ensuring appropriate approvals and coding
• Collaborate with other departments to resolve purchase order, receiving, and invoice discrepancies
• Reconcile vendor statements and resolve any billing discrepancies or outstanding balances
• Communicate effectively with vendors and internal stakeholders regarding payment inquiries and issues
• Monitor accounts payable aging to prepare and perform weekly payment runs
• Generate and distribute client invoices ensuring compliance with contract terms and project milestones
• Prepare and analyze accounts receivable aging reports, identifying overdue accounts and initiating collection efforts
• Follow up on outstanding invoices and coordinate with Project Managers and clients to facilitate prompt payment
• Maintains project revenue and cost codes through the life of the project
• Assist with month-end and year-end closing processes, including accruals, reconciliations, revenue recognition, and financial reporting
• Manages corporate credit card account and expense reporting software
• Assist with ad hoc projects and initiatives as needed to support the Accounting team and company objectives

KNOWLEDGE/SKILLS/ABILITIES

• Proficient in Accounting software programs as well as Microsoft Office Suite or related software
• Ability to perform intermediate level Excel spreadsheet functions and formulas
• Strong attention to detail and accuracy with data entry and analysis
• Excellent organizational and time management skills with the ability to prioritize tasks effectively
• Strong communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders
• Ability to thrive in a fast-paced environment and adapt to changing priorities
• Commitment to maintaining confidentiality and integrity in handling sensitive financial information

EDUCATION/CERTIFICATIONS/EXPERIENCE

• Bachelors degree in Accounting or equivalent previous work experience in an Accounting role required
• At least 2 to 4 years of Accounting experience required
• Knowledge of construction accounting principles including job costing, revenue recognition, and WIP (work in progress) accounting is a plus

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Specific vision abilities required for this job include close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus
• Employee must be able to talk and hear

WORK ENVIRONMENT

Due to our onsite Fabrication process, the work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. While performing the duties of this job, employees may be exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles and outside weather conditions.

INTERESTED IN JOINING OUR TEAM?

Permission to play at DI starts with the ability to be a team player, possess a positive attitude while under a tight deadline and demonstrate an uncommon commitment to your work. Please visit our website (www.dimin.com) to see some of the amazing work we do!

This is a salary (exempt) position. DI offers a full benefit package including Medical, Dental and Vision insurance along with Short and Long Term Disability, Life Insurance and Supplemental Accident, Critical Illness and Hospital Indemnity. Additionally, we offer a 401(k) with a match, Health Savings Account match, Paid Time Off (PTO), 7 paid holidays plus an employee chosen Floating Holiday annually, and paid Parental Leave.

In 2018, DI incorporated the Great Game of Business principles into the way we do things. The program is designed to create a business of business people, provide transparency into company performance and directly tie daily behavior to impact DIs performance. GGOB allows for the potential of quarterly bonuses as company goals are achieved.

Please submit a cover letter, resume and salary requirements. No phone calls please. For more information about working at DI and a full list of available opportunities, please visit https://dimin.com/about/careers.

Candidates must be able to pass a pre-employment drug test and hold a valid drivers license. Dimensional Innovations is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters If youd like to view a copy of the companys affirmative action plan or policy statement, please email hr@dimin.com. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail hr@dimin.com or call toll-free (913) 384-3488.