What are the responsibilities and job description for the Executive Assistant position at Dimond Connect?
Our client in the personal care industry is hiring an Executive Assistant!
Position Overview
As the Executive Assistant, you will be the right hand to the founder, providing high-level administrative and operational support. This role is pivotal to ensuring the founder’s time is maximized and priorities are efficiently managed. This is not a personal assistant role; it is strictly executive support for business operations.
Key Responsibilities
Calendar & Scheduling Management:
- Coordinate and manage complex calendars, including scheduling meetings, calls, and events across multiple time zones.
- Anticipate scheduling conflicts and resolve them proactively.
Report Preparation:
- Compile and prepare detailed reports, presentations, and dashboards using Excel and other tools.
- Analyze data and provide insights to assist in decision-making.
Project Oversight:
- Track progress on key projects and initiatives, ensuring deadlines are met.
- Communicate updates and coordinate with stakeholders to maintain alignment.
Meeting Management:
- Prepare agendas, supporting materials, and briefing documents for meetings.
- Record and distribute meeting minutes, following up on action items as necessary.
Administrative Support:
- Manage correspondence and communications on behalf of the founder.
- Organize and maintain files, records, and documents for easy retrieval.
Financial Acumen:
- Assist with budget tracking, expense management, and financial reporting.
- Provide support in reviewing contracts, invoices, and financial documents.
Qualifications
- Proven experience as an Executive Assistant, preferably in the CPG, beauty, or related industry.
- Advanced proficiency in Microsoft Excel; knowledge of data analysis and financial modeling is a plus.
- Exceptional organizational skills and attention to detail.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
- Strong communication skills, both written and verbal.
- High level of discretion and professionalism in handling sensitive information.
- Experience preparing reports, agendas, and meeting minutes.
- Familiarity with project management tools and practices is a plus.
