What are the responsibilities and job description for the Administrative Assistant to the Pastor position at Diocese of Orlando?
Job Summary
The Diocese of Orlando seeks an experienced Administrative Assistant to the Pastor to enhance the effectiveness of the parish administration. The successful candidate will provide professional administrative support services to the Pastor, coordinate pastoral services, and maintain accurate records and information management systems.
Key Responsibilities
• Provide general administrative and support duties to the Pastor, including correspondence, communications, calendaring, and travel arrangements
• Maintain confidentiality and exercise good judgment in all areas of responsibility
• Coordinate and set up meetings, conferences, liturgical celebrations, and other events as needed
• Prepare reports by collecting information and data
• Develop and maintain effective records and information management systems
• Ensure timely and professional communication with stakeholders within the parish community
• Perform other duties as assigned
Requirements
• Bachelor's Degree preferred; minimum of six (6) years at the Executive Secretary/Administrative Assistant level; and/or 3 years as an office supervisor or office manager
• Proven multi-tasking capabilities, ability to prioritize tasks and time demands, and attention to detail are required
• Proficient in Microsoft Word, PowerPoint, Excel, and Outlook, with excellent writing skills and a heightened sense of confidentiality
Working Conditions
The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure.
