Coordinator for Pastoral Ministry and Family Life

Description

SUMMARY

The Coordinator of Pastoral Ministry and Family Life supports the mission of the Diocese by assisting in the development, implementation, and coordination of programs and initiatives in Pastoral Care, Marriage and Family Life, and Lay Pastoral Ministry. Working under the Director of Pastoral Ministry and Family Life, this position provides both administrative and pastoral support to ensure effective ministry outreach, focusing on the unique needs of individuals and families in the diocese.

The Diocese of Orlando four core values lay the foundation for the work performed by its employees.

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living.

2. Respect: Affirming each person’s God-given dignity and uniqueness.

3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and

devotedly.

4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be a representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

•  Assist in planning, organizing, and facilitating diocesan events and workshops for ministries such as the Ministry to the Sick, Ministry of Consolation, Pre-Cana, and other pastoral initiatives.
•  Assist in training volunteers and staff involved in pastoral ministry and family life, ensuring consistent messaging and adherence to diocesan guidelines.
•  Develop and maintain resources, databases, materials, and training for parish pastoral ministers, ensuring they have access to updated tools and materials.
• Act as a key point of contact between the diocesan office and parish leaders, facilitating communication, resource sharing, scheduling meetings, and providing necessary support.
• Opens and distributes daily mail and makes determination as to importance and priority; organizes work by reading and routing correspondence, collecting information, and initiating communication.
•  Coordinate logistics for conferences, retreats, trainings, and workshops, including scheduling, registration, speaker arrangements, and on-site support.
• Maintain records related to the department, including event participation, feedback, and other relevant data for program evaluation and reporting.
• Support the Director in implementing pastoral programs and initiatives that respond to the needs of parish communities, nurture marriages and strengthen family life in the diocese, including marriage preparation, marriage enrichment, and family support initiatives.
• Collaborate with colleagues within the Secretariat for Laity, Family, and Life and with other diocesan offices and parishes to develop and strengthen the formation and education of lay pastoral ministers, aligning programs with diocesan priorities and initiatives.
•  Professionally communicates and interacts with staff members, management team, volunteers, and diocesan officials. 
• Continually monitors timeliness to achieve timely completion of all jobs.
• Demonstrated ability to create a welcoming and compassionate environment, providing exemplary hospitality and 'customer' service to parishioners, families, and volunteers. 
• Performs all other duties as assigned.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

Bachelor’s Degree and at least three (3) years of experience in parish ministry and office setting.

OTHER SKILLS and ABILITIES

• Experience with Office 365, including Word, Excel, Outlook, and SharePoint
• Possesses welcoming demeanor and a clear and pleasant speaking voice.
• Ability to stay focused and organized under pressure.
• Strong written, verbal, and interpersonal skills. 
• Excellent organizational skills and ability to prioritize. 
• Proven ability to multitask. 
• Ability to maintain confidentiality.
• Bilingual in English and Spanish preferred.

WORKING CONDITIONS

The working hours of this position are not limited to an 8-hour day. Must be willing to work in conditions of stress and function well under pressure. 

PHYSICAL REQUIREMENTS

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.