Operations Manager - St. Patrick Catholic Church

St. Patrick Catholic Church located in Palm Beach Gardens, FL is searching for a full time Operations Manager.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance. The diocese also provides a 403(b)-retirement plan to all employees. Information on our benefits and retirement programs can be found here.

Essential Communication Duties And Responsibilities

• Assessing all preventative maintenance needed for 5 parish buildings (Church/hall, admin/classrooms/chapel, maintenance workshop, two houses (rectory) and Parish grounds.
• Apply critical thinking and projection to ascertain how to best solve maintenance challenges/opportunities while ensuring compliance with Diocese guidelines following with consultation with Business Manager and Pastor to insure proper fiscal responsibility.
• Ensure all maintenance is completed in the most efficient, high-quality, and cost-effective manner possible.
• Assessing how to utilize existing crew to maximize productivity/efficiency
• Make repairs/preventative maintenance on items when skill set allows.
• Supervises any construction, improvement or repair
• Verifies and supervises contractor/vendor activity
• Solicits and reviews bids and quotes for services, equipment and supplies; prepares vendor list and obtains and maintains required certificate of insurance for each one
• Maintains buildings and equipment to provide effective operations
• Maintain grounds including supervising Landscaping vendor
• Create a maintenance binder on all property/equipment of physical plant to insure routine (monthly/quarterly/annual) inspection/maintenance of all relevant elements of physical plant.
• Maintains open file of emergency systems, i.e. plumbing, electrical, fire, sewage, underground tanks, etc.
• Manages and monitors energy usage in all buildings
• Maintains accuracy of all invoice files and records and establishes a responsible monitoring system
• Prepares, reviews and monitors maintenance budget in conjunction with Business Manager.
• Establishes and monitors preventative maintenance programs for all property.
• Accompany all inspectors/workers during their tours.
• Coordinate with Business Manager to ensure projects are completed in a timely manner with minor disruption to all the church activities.
• Routinely inspect/clean all AC’s and change/clean filters, overflow trays, etc.
• Coordinates scheduled monthly, semiannual, or annual maintenance duties i.e. floor waxing, window washing, carpet cleaning, etc. in accordance with the parish maintenance schedule including touch-up painting
• Inspect/Catalogue all maintenance supplies, tools and verify the condition of supplies, especially chemicals. Make sure all chemicals are housed and labeled properly.
• Supervise maintenance and custodial staff to ensure completion of their responsibilities.
• Trains & reviews employee performance
• Establishes daily work assignments
• Reviews and approves time sheets
• Maintains clean and safe environment in work area
• Trains, monitors, supervises and ensures compliance of staff in all safety procedures and ensures compliance of worker protection program
• Supervises and directs set up facilities for events including meeting with persons requesting use of our facilities
• Schedule and coordinate setup and staff coverage for event cleanup
• Coordinate with caterers, DJ’s, decorators
• Collect funds and arrange Diocesan insurance
• Scheduling and planning of events with Business Manager and Pastor, including planning of food, decoration, entertainment setup and cleanup
• Supervises cleaning of the Parish Center, Church, etc. Occasionally back-up cleaning the premises. Assist with set-up/clean-up of buildings for parish events, including Christmas/Easter.
• Calls in materials and supplies orders and either picks up (maintenance, cleaning/laundry for the parish and the rectory).
• Getting all the buildings and rectories secured and prepared for the Hurricanes including supplies needed for priests at their rectories. (food, water, butane, generator, etc.).
• Scheduling and monitoring outside Security and Traffic officers. Be on-call to open Church buildings at 6:30 am-Mon.-Sun. and close parish when needed.
• Be on-call for emergencies 24/7 (or designate appropriate individual).
• Ensure all buildings are secure after parish closes for the day.
• Be the contact with the alarm company to respond to alarms (false alarms or otherwise)
• Be present for Finance Council meetings to give report on physical plant and maintenance needs.
• Attend seminars/webinars as requested by the Office Manager or the Diocese of Palm Beach for compliance.
• Be a team player who can accept supervision, interact positively with all church personnel, volunteers and parishioners.
  

Qualifications

• Successful work experience in minor repair work in electrical, mechanical, carpentry, painting
• On-call availability for emergencies
• Ability to provide own transportation for job-related responsibilities
• Excellent and professional telephone manner, interpersonal skills confidentiality
• Ability to work effectively with employees, department heads, representatives of other agencies and the general public.
• Ability to multi-task, work independently and make responsible judgement calls.
• Ability to respect confidentiality and consistently exercise discretion and good business judgement
  
  

Physical Requirements

• Occasional moderate lifting and carrying of 15-60 lbs
• Frequent lifting and carrying of under 15 lbs
• Frequent walking and standing
• Occasional exposure to excessive heat
• Occasional walking on slippery or uneven surfaces
• Occasional working on ladders or scaffolding
• Occasional working with hand in water
• Frequent working closely with others and alone
  
  

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Donna donna@stpatrickchurch.org.