What are the responsibilities and job description for the Part Time Office Administrator position at Direct Power?
**QUICKBOOKS EXPERIENCE PREFERRED**
FUNCTIONAL RESPONSIBILITIES
Purchasing Tasks:
· Develop and maintain the nomenclature structure for inventory items, including creating SKU numbers.
· Enter estimates into QuickBooks (QB) to generate Purchase Orders (POs) for projects.
· Update POs in QB with revised release dates and relevant changes.
· Issue and track POs for stock items (consumables), ensuring proper documentation and timely delivery.
· Adhere to purchasing policies and procedures when placing orders.
· Order tools according to company policy and maintain necessary documentation.
· Update the Order Management System (OMS) with procurement details, including expected delivery dates; coordinate with team members to review and adjust dates as necessary. Ensure correct use of the "Expected Date" field in QB's PO’s.
Payable Tasks:
· Review invoices for accuracy in pricing, quantity, and alignment with the corresponding packing slip, ensuring proper documentation for freight charges.
· Match invoices to packing slips and ensure all required approvals are obtained.
· Enter corporate PO bills into QB and ensure timely and accurate processing.
· Monitor and maintain payment due dates for vendors and bills within QB.
· Code expenses accurately by account and class within QB.
· Follow up on missing credit card receipts, escalating issues when employees do not respond in a timely manner.
Additional Responsibilities:
· Provide support for other finance-related tasks as needed, contributing to the overall efficiency of the department.
Position Name DSGH – Finance
Reports To Controller
Group Finance
Manager
Review
Initials & Date
Incumbent
Initials & Date
Rev. Date Feb 2025
Key Competencies:
· Ability to manage multiple priorities effectively in a dynamic work environment.
· Strong analytical, organizational, and problem-solving skills.
OTHER
- Identify and present process improvement opportunities.
- Embrace and drive change results in greater effectiveness and efficiency of work.
- Participate in special projects as they arise.
Job Type: Part-time
Pay: $20.00 - $24.00 per hour
Expected hours: 20 per week
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $20 - $24
