What are the responsibilities and job description for the Administrative Specialist position at Dirks Heavy Contractors?
Overview
Dirks Heavy Contractors and Bowman Enterprises, Inc. are partnering to fill an Administrative Specialist opening for Dirks Butler Missouri office location. We are seeking a detail-oriented and proactive Administrative Specialist to join our team. This role is essential in ensuring the smooth operation of our office and providing exceptional support to both internal teams and external clients. The ideal candidate will possess strong organizational skills and a commitment to delivering high-quality administrative services.
Administrative Specialist
Job Description
The Administrative Specialist provides essential administrative support to managers, employees, and office visitors, ensuring smooth office operations. This role involves handling routine clerical tasks with a strong emphasis on accuracy and attention to detail. The Administrative Specialist collaborates closely with the financial team to achieve the organization’s objectives. Professionalism, politeness, and clear communication via phone, email, and mail are integral to this role. Proficiency in general office tasks and computer skills, coupled with excellent verbal and written communication abilities, are essential. Above all, the ideal candidate must demonstrate a genuine commitment to meeting the needs of others.
Responsibilities:
- Manage schedules, organize files, and arrange meetings.
- Serve as the initial point of contact by answering phones and greeting visitors.
- Maintain accounting principles, practices, and procedures, ensuring compliance and readiness for year-end audits.
- Provide comprehensive support for accounting and related offices, including tasks such as gathering, organizing, and entering payable invoices and receipts, and reconciling ledger accounts such as bank, credit, and loan accounts.
Additional Responsibilities may include, but are not limited to:
- New Employee Onboarding & Setup
- Obtaining Job-Specific Permits/Licenses
- Project Setup in Accounting and Project Management Software
- Customer Service
- Ordering Supplies & Apparel
- Coordinating Company Gatherings & Corporate Gifts
- Maintenance Record-keeping of Equipment
- Fuel Tracking
- Track and Maintain Inventory
- Developing and maintaining administrative processes
- Maintaining an organized file system
- Taking clear messages and effectively communicating with customers, clients, and team members
Job Requirements:
- Practical experience with Microsoft Office, accounting software, and databases
- Ability to quickly learn and adapt to new software and processes
- Solid understanding of, or willingness to learn, bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts
- Effective written and verbal communication skills
- Strong teamwork and collaboration skills, including interaction with upper management
- Good organizational and time management skills
- Ability to work well under pressure and meet deadlines consistently
- Upholds high standards of compliance and confidentiality
Join our team as an Administrative Specialist where your contributions will be valued, and you will play a key role in supporting our mission. We look forward to welcoming a dedicated professional who thrives in a dynamic environment!
Job Type: Full-time
Pay: $18.75 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Relocate:
- Butler, MO 64730: Relocate before starting work (Required)
Work Location: In person
Salary : $19 - $20
