Project Administrative Assistant- Part Time

DiSabatino Construction Company, an equal opportunity employer, is seeking a part time project administrative assistant.

RESPONSIBILITIES:

• Provide administrative support for Project Managers and Superintendents
• Assist Estimators and Project Managers in the Estimating and Bid process
• Assist Business Development in the preparation and submittal of all proposals
• Provide assistance and back-up for accounting processes and procedures (AP/AR)

• Assist in the administration of start-up packages for all jobs
• Issue subcontractor releases and vendor purchase orders
• Process AWRs
• Process owner and subcontract change orders
• Process all job costing from beginning to end, including all data entry
• Process Subcontractor AP and coordinate related tasks
• Assist in Submittal Process
• Assist in the Project Superintendent with Field Administration as directed
• Coordination of Project communications; Issue general notices, minutes, memos,
• Assist in completing fire marshal reviews and permit applications
• Maintenance and use of bidding and estimating software

• Project closeout processing and follow through from beginning to final archiving
• Write and maintain records of RFIs and distribute FYIs etc.

SKILLS:

• Proficiency in Microsoft Windows, Word, Excel, and Outlook.
• Ability to create and maintain Excel spreadsheets
• Possesses excellent communication Skills, both written and verbal
• Ability to work with disruptions

• Working knowledge of job costing

• Working knowledge of Accounting systems and processes
• Ability to prioritize work between multiple supervisors

• Proficiency in filing and other organizational skills

Core Values:

• Customer Service
• Personal Development
• Business Focus
• Policy Adherence
• Interpersonal Relationships
• Safety

Minimum Qualifications:

• 2 Years of experience of administrative support, preferably in a construction setting
• Proficient using computers, especially work planning software, Excel, and email
• Must pass a pre-employment drug screen and background check

Competitive pay structure based on experience. Part Time