What are the responsibilities and job description for the Administrative Assistant position at DISABILITY SUPPORTS OF THE GREAT PL?
Job Details
Description
Role: Responsible for providing administrative support to the management team.
Major Duties and Responsibilities:
- Order and maintain supplies (cleaning, paper, client care, breakroom, retail, activities, client specific items, toners, etc.)
- Prepare and send out client invoices and service agreements.
- Participate in the planning and carrying out of plans for company and Clayworks events and parties. Order catering for events and lunches for outings when requested.
- Support Accounts Payable activities.
- Prepare reports, such as program reports of payroll hours, client wage reports, and housing wage reports. Maintain current data for McPherson matrices.
- Any other duties as assigned.
Expectations:
- Prompt, consistent attendance is an essential function of this position.
- Accurate data entry.
- Complete assigned duties promptly.
- Maintain a welcoming demeanor for guests and vendors.
- Must have and maintain a valid driver’s license.
Qualifications
Knowledge and Skills:
Experience: At least 1 year of prior clerical experience preferred.
Education: High School diploma or required.
Interpersonal Skills: Must have the ability to effectively communicate with all levels of personnel. Must demonstrate compassion for individuals with disabilities.
Other Skills: Basic mathematical and intermediate computer skills required. Knowledge of electronic filing system and Microsoft Office products preferred. Ability to operate a fax machine, computer, or general office equipment required.
Physical/Environmental: Ability to lift thirty-five pounds. Moderate noise that would be found in a business with computers, printers, and light traffic.
