Donor Outreach Recruiter

Position Summary:

The event recruiter will be responsible for identifying future donor prospects in the surrounding communities of any LeukoLab facility. This also includes the ability to effectively foster relationships with the public and handle high volume situations. Maintaining effective working relationships with all local colleges, businesses, community organizations, etc. This position will ensure an adequate volume of active and eligible donors within LeukoLab’s target demographic are available for scheduling. This position will have flexible availability to attend events during regular daytime hours, occasional nights, weekends, and surrounding holidays. Must be willing to travel within one hour of site location for events. Oversees donor experiences from conception through post-event review; manage on-site preparations, and event breakdown; and ensures consistent high-level services throughout all phases. Build and maintain a comprehensive database of industry contacts, vendors, and venues for all LeukoLab current events, and future events.

Education Requirements:

• High school or GED (required)
• Associate degree (preferred)
• Or 4-6 years of relevant work experience (preferred)

Certifications/License/Registration Requirements :

• N/A

Qualification/Experience:

• Experience in event planning or event coordination in a corporate environment
• Proven track record of creative, successful events
• Experience working cross-functionally with colleagues in sales, marketing, communications
• Comfortable with negotiating, and multi-tasking
• Ability to remain calm under pressure and always maintain a customer-service mindset.
• Ability to pivot to meet recruitment demands in rapidly changing industry
• Ability to lift, handle, and load up to 25lbs for event set up and breakdown
• Willingness to travel locally and work occasional evening and weekends for events
• Valid state driver’s license in state of employment and reliable vehicle to get to and from events
• Must be willing to travel within one hour of site location for events.

Essential Duties/Responsibilities:

• Coordinate recruitment and marketing events in the local community
• Research vendors, gather information and make selections based on donor requirements, type of event, anticipated number of recruited donors, and cost.
• Develop a complete understanding of the requirements of every event to coordinate needs with appropriate teams (may include attendance to meetings, info sessions, etc. to fully understand event requirements)
• Work with teams to finalize contracts, payment, and lock down day-of-event logistics.
• Establish relationships with local businesses and future referral partners.
• Maintain social media presence prior to and during all events, as well as encourage positive donor reviews.
• Work with marketing team to coordinate content for event materials and swag to be ordered prior to event.
• Responsible for all functions the day of the event (including physical set up, coordinate staffing, manage weather delays, communication with event host, etc.)
• Handle post event administration work (including new donor follow up communication, etc.)
• Promote internal referral programs (Refer-A-Friend)
• Support teams with day-to-day donor follow up.
• Use multiple software platforms to identify eligible donors.
• Act as initial point of contact for all new donors entering the program.
• Provide study specific education to all new donors to enhance their donor experience.
• Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
• Consistent and predictable attendance is an essential function of the position. Role is considered HYBRID. ON-SITE attendance is required for all event preparation and attendance.

Supervisory/ Line Management Responsibilities:

N/A

Travel Requirements:

Domestic: 0-5% 5% = 10% 10% - 20% 20% - 50% >50%

International: 0-5% 5% = 10% 10% - 20% 20% - 50% >50%