Executive Assistant/Chief of Staff to COO and CEO

Position Summary :

The Executive Assistant / Chief of Staff to the Chief Operations Officer (COO) and Chief Executive Officer (CEO) will serve as a key strategic partner, ensuring seamless operations and providing high-level support in a growth paced environment. This role requires a highly organized, proactive individual with excellent communication skills, technical proficiency, and a strong commitment to professionalism. The Executive Assistant / Chief of Staff will directly represent the COO and CEO, interface with board members, senior executives, and key stakeholders, and manage complex projects with precision and discretion.

At Discovery Senior Living, you'll have the opportunity to grow within a rapidly expanding company that has scaled from 80 to over 350 communities. Our dynamic work environment facilitates hands-on experience across various business functions, work on high-impact projects, and collaborate directly with top executives. This exposure accelerates career growth and provides invaluable mentorship and networking opportunities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

Key Responsibilities :

• Manage and maintain the COO’s and CEO’s calendars, travel, and daily schedules with precision, resolving conflicts and ensuring efficiency.
• Serve as the primary liaison between the COO, CEO, internal departments, board members, investors, and external stakeholders.
• Coordinate logistics for board and investor meetings, including venue setup, technology management, presentation preparation, and meeting support.
• Plan and manage business meetings, dinners, and company events with thorough attention to detail.
• Handle confidential information with the utmost discretion and professionalism.
• Utilize Microsoft Office Suite (PowerPoint, Excel, Word, Outlook, Teams, Visio) and AI tools for data analysis, presentation creation, and enhanced productivity.
• Anticipate needs, manage multiple projects simultaneously, and ensure timely completion.
• Prepare summaries of financial reports, board materials, and key performance metrics.
• Research and implement productivity tools to enhance the COO’s and CEO’s workflow.
• Negotiates and manages home office contracts and overall office services for home office team members.
• Supports orientation and onboarding of new home office team members in collaboration with the human resources team, fostering team member engagement.

SUPERVISORY RESPONSIBILITIES

Critical Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualifications :

What We Offer :

Most Critical Traits for Success :

If you are a highly motivated, tech-savvy professional eager to take on a challenging and rewarding role, we encourage you to apply.

The employer is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.