What are the responsibilities and job description for the Coordinator - Logistics Desk position at Disney?
Coordinator - Logistics Desk
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Job Summary:
The Operations Coordinator will assist the ABC News Operations team with a variety of vital administrative functions including but not limited to onboarding of new employees to include union and non-union, onboarding of new vendors, payment of vendor invoices through the Disney Accounts Payable system, create and distribute NABET Staff schedules and process NABET Daily Hire timesheets for eventual payroll. This candidate will work closely with Human Resources, Payroll Services, Accounts Payable, and Finance as well as the Operations Team.
Responsibilities:
Onboarding - initiate new hire paperwork through Workday, set up new employees with logon credentials, email accounts, security badges, and access to ABC News applications, company issued mobile devices, computer and phone as needed.
Track and follow up on all aspects of the onboarding process to ensure smooth transition of the new hire into the Company.
Payroll - review, approve and process timesheets for weekly payroll though Kronos, our payroll system.
Accounts Payable - send supplier invites to new vendors to initiate SAP accounts, approve and submit invoices to AP, request special handling payments, process and upload invoices, create purchase orders and perform goods receipts.
Scheduling – Create NABET Staff Schedules and Vacations, Process NABET Daily Hire Timesheets for Payroll
Assist the Operations Team with day-to-day requests as needed based on the news cycle and demands of the News Division and Production Teams.
Basic Qualifications:
Must have excellent organization, time management and excellent communication skills, both verbal and written.
Methodical about analyzing processes and system to fully understand their functions.
Proactive in seeking out opportunities to advance and improve current processes.
Must be extremely attentive to details.
Be a self-starter as well as a team player skilled in working with groups and individuals both inside and outside the organization to support all platforms across ABC News.
Must be able to work both remotely and in the NY office
Must have working knowledge of NABET Contract
Must have working experience with Scheduling NABET Staff crews
Must have knowledge of MediaPulse Scheduling software system
Preferred Qualifications:
Knowledge and familiarity of the Workday human resources management system
Working knowledge of SAP & Coupa
Working Knowledge of Kronos time management system
Working knowledge of Concur expense management system
The hiring range for this position in New York, NY is $55,700.00 to $74,800.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Salary : $55,700 - $74,800
