What are the responsibilities and job description for the Buyer Assistant position at Distinction LLC?
About Distinction LLC
Distinction, LLC is a small, Mississippi-based business that was recently awarded operation of the St. Louis Job Corps Center. We are looking for qualified applicants who are enthusiastic, energetic, and purpose-driven to fill vacant positions beginning April 1, 2025.
Working with at-promise youth on a Job Corps Center is both rewarding and fulfilling. We offer competitive pay and a positive work environment with opportunities for personal and professional growth and development.
About the role
The Buyer Assistant supports the procurement and purchasing functions of the Center, assisting in the acquisition of supplies, services, and vendor contracts. This role ensures accurate documentation, vendor communication, and compliance with purchasing policies while supporting cost control and efficiency in procurement operations. The Buyer Assistant works closely with the Buyer and Finance & Administration team to ensure timely and accurate purchasing activities.
What you'll do
- Assist the Buyer in processing purchase orders, vendor contracts, and procurement documentation.
- Maintain accurate records of purchase requests, vendor communications, and order tracking.
- Conduct price comparisons and vendor research to support cost-effective purchasing.
- Ensure compliance with purchasing policies, federal regulations, and budgetary controls.
- Assist in maintaining an updated vendor list, including small, large, and minority business suppliers.
- Coordinate with the accounting and receiving departments to verify order accuracy and receipt of goods.
- Support inventory tracking and procurement planning to ensure adequate supply levels.
- Communicate with vendors to resolve order discrepancies, delays, or product quality issues.
- Assist in screening excess property and coordinating surplus inventory management.
- Prepare reports and assist in audits related to procurement activities.
- Maintain a high level of confidentiality and integrity in financial and procurement activities.
- Provide general administrative support to the procurement department as needed.
Qualifications
- High school diploma or equivalent required; associate degree in business administration or a related field preferred.
- Minimum of one year of experience in purchasing, procurement, or administrative support.
- Strong organizational, communication, and problem-solving skills.
- Proficiency in Microsoft Office and purchasing/inventory management software.
- Knowledge of procurement policies, vendor relations, and financial documentation preferred.
- Valid driver’s license.
