Finance Clerk/235 Days

Finance Clerk

Purpose Statement

This position provides accounting and clerical support to the Department of Finance. Responsibilities include processing cash receipts and bank deposits, maintaining organized accounting document files, performing data entry and verification, and assisting with purchasing, accounts payable, and other financial processes. The Finance Clerk also manages department office supplies, distributes mail and materials, prepares written documents, and communicates with vendors, district personnel, and the public.

Essential Functions

• Assists with processing documents, forms, mailings, and materials (e.g., attendance enrollments) to ensure timely distribution to appropriate parties.
• Performs clerical duties such as record-keeping, copying, faxing, and scanning to support the department and assigned personnel.
• Prepares written materials, including reports, memos, letters, work orders, purchase orders, invoices, and expense reports, to document financial activities and procedures.
• Processes various financial transactions (e.g., cash receipts, purchase requisitions, invoices, journal entries, budget transfers, cash collections, and deposits) to ensure compliance with local, state, and federal regulations.
• Assists with accounts payable by processing invoices, expense vouchers, and related documents to support check preparation and compliance with district accounting policies.
• Scans and uploads invoices and financial documents into the district’s document management system (Etrieve) to maintain accurate and accessible records for auditing and reference purposes.
• Receives and distributes mail, supplies, and messages to ensure efficient communication and material distribution within the department.
• Handles cash and check receipts, classifies transactions according to accounting codes, prepares receipts, balances daily collections, and ensures accurate deposit of funds into the district’s general account.
• Maintains confidentiality of sensitive financial and personnel information to ensure compliance with district policies and regulations.
• Provides information and referrals to school staff, vendors, and suppliers as needed.
• Supports administrative personnel by assisting with clerical and financial tasks to facilitate efficient operations.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: Targeted job-related education that meets prerequisite requirements. Job related experience which demonstrates knowledge to satisfactorily perform job functions, broad understanding of accounting principles, problem solving, proficiency in Microsoft Word and Microsoft Excel, ability to perform basic math calculations, understand multi-step written and oral instructions, and the ability to gather, collate and/or classify data.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: Education and Experience.

ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals; work with specific, job-related data; and utilize specific, job-related equipment. Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: none specified.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and tracking budget expenditures. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to impact the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 70% sitting, 20% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Education and Experience

Targeted job-related education that meets prerequisite requirements.  Job related experience which demonstrates knowledge to satisfactorily perform job functions, broad understanding of accounting principles, problem solving, proficiency in Microsoft Word and Microsoft Excel, ability to perform basic math calculations, understand multi-step written and oral instructions, and the ability to gather, collate and/or classify data.

Salary:  Support Staff Salary Schedule / Group 3

              $31,618.00 - $54,624.00

Experience     Job related experience is desired.

Education     High School diploma or equivalent.

Equivalency     None Specified

Required Testing                                                                   Certificates & Licenses

None Specified                                                                         None Specified

Continuing Educ. / Training                                                Clearances

Annual Bloodborne Pathogen Training                                      Criminal Justice Fingerprint/Background Clearance

                                                                                            TB

FSLA Status

Non-Exempt

Salary : $31,618 - $54,624