Payroll Manager (2025-2026)

 JOB DESCRIPTION

 Chester County Schools

PAYROLL MANAGER

Purpose Statement

The job of Payroll Manager is done for the purpose/s of processing employee payroll; providing information to new and current employees, providers and/or administrators; resolving employee benefit, retirement, reporting and reconciliation issues.

This job reports Chief Financial Officer

Essential Functions

• Develops payroll information for entry into county payment system for the purpose of ensuring accurate information for reporting/compliance purposes.
• Maintains a variety of fiscal information, files, and records (e.g. payroll, employee attendance, eligible sick leave and vacation, withholding information, etc.) for the purpose of providing information for reporting and/or reporting and/or decision making.
• Prepares a variety of reports (e.g. state and federal reports, benefit and wage statements, etc.) for the purpose of providing written support and/or conveying information to district personnel, local, county, state and/or federal agencies.
• Processes a variety of information for the purpose of documenting and disseminating information to appropriate parties.
• Processes documentation for requests from outside agencies/parties (e.g. court ordered adjustments, job verifications, subpoena of payroll records, etc.) for the purpose of ensuring timely and accurate compliance with request.
• Resolves discrepancies with payroll information and/or documentation (e.g. payroll, withholding versus W4, step status, etc.) for the purpose of ensuring accuracy of records and employee payments.
• Responds to inquiries regarding various procedures and requirements (e.g. wage levies and garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines.

Other Functions

• Assists other personnel as may be required for the purpose of contributing to the efficiency and effectiveness of the work unit

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: applying pertinent codes, policies, regulations and/or laws as related to payroll and benefits; operating standard office equipment including utilizing pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percent, and/or ratios; technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: state and federal regulations regarding payroll management; office methods and procedures; business telephone etiquette.

ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: working with constant interruptions; adapting to changing work environment and/or priorities; being attentive to detail; and meeting deadlines and schedules and with the utmost in confidentiality.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and tracking budget expenditures. Utilization of some resources from other work units may be required to perform the job’s functions. There is some opportunity to impact the Organization’s services

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience     Job related experience is required.

Education      Targeted job related education that meets organization’s prerequisite requirements.

Required Testing                                                      Certificates & Licenses

None Specified                                                            None Specified

Continuing Educ. / Training                                       Clearances

Annual Bloodborne Pathogen Training                            Criminal Justice Fingerprint/Background Clearance                                                                                                             TB

FLSA Status                                                              Salary Grade

Not Evaluated                                                             Support Staff Salary Schedule Group 1