Administrative Assistant III, District Office

Full-time positions (30 hours/week) are eligible for benefits on the first of the month following their 60^th day of employment: The District Benefits are very competitive and include health, dental, vision, and a life insurance policy. Supplemental policies through Aflac and LegalShield are also offered at an additional cost to the employee. You can view more information on benefit policies & costs on the benefits page at Benefits Page Link

TITLE:   Administrative Assistant III, District Main Office

EMPLOYMENT TERMS:      1.0 FTE/12-month position 

SALARY CLASSIFICATION:  Classified (Exempt)

GENERAL STATEMENT of RESPONSIBILITIES:

The Administrative Assistant to the District Main Office will be responsible for providing a positive working relationship with faculty, staff, parents, and the community at-large. Responsibilities will include maintaining a high level of confidentiality and standard of professionalism, assuring smooth and efficient operation of the District Office. 

PRINCIPLE DUTIES:

• Serves as the Administrative Assistant to the Associate Superintendent, Assistant Superintendents, and Directors (Safety, GEAR UP, Student Information, IT, & HR).
• Serves as District Homeless and Foster Care Liason; serving as the communication link between the Associate Superintendent of Academics, the school sites, Transportation, the Business Office, other school district, and outside agencies as needed to coordinate services.
• Assists with compliance of federal and state programs.
• General office coverage; answers phones and greets public at the main entrance.
• General clerical functions (scheduling, copying, faxing, scanning, data entry, filing, etc.)
• Maintains general and confidential files, as required for District Administration.
• Generates correspondence, memos, and reports as required.
• Inputs, processes, and tracks purchasing requisitions.
• Keeps record of CEU units for certified staff throughout the District and produces verification certificates at the end of each year for certified employees.
• Coordinates and maintains the schedule for the use of the Governing Board Room and all district office conference rooms in both the Main Building and the A-Wing.
• Assists with maintaining HR files, paperwork, and other tasks as needed in HR.
• In conjunction with administration, maintains a daily working calendar schedule. Makes appointments, schedules meetings and notifies participants as requested by District Administration.
• Coordinates and prepares outgoing mailings as requested.
• Provides backup for Administrative Assistant to the Superintendent and Governing Board as needed.
• Performs related duties as the position evolves in a growing district.
• Performs other related duties as assigned. 

OCCUPATIONAL CONDITION:

Low risk - Work is routinely performed in indoor environments, including exposure to noise and being on your feet for extended periods of time.

SKILLS REQUIRED:

• Computer software expertise and keyboard skills

QUALIFICATIONS:

• Must possess high school diploma or equivalent.
• Must possess a thorough knowledge in the use of standard office machines and computers; including proficiency in Microsoft Office and the ability to learn specialized software programs specific to job tasks.
• Must be able to lift up to 30lbs.
• Must complete a series of secretarial tests with a high degree of proficiency.
• Must possess strong communication skills, both oral and written.
• Must possess excellent phone composure and etiquette.
• Must possess an ability to deal effectively with matters of confidentiality.
• Must possess strong organizational skills.
• Must possess a minimum of three (3) years of secretarial experience, preferably in a school setting.

COMMITMENT & DEPENDABILITY:

• Willingness to be an integral member of a successful team;
• Dedication to provide the highest level of service; Adherence to policies and procedures;
• Resourceful and adaptable.

POSITION EXPECTATIONS:

Time Management:     Must be able to prioritize tasks assigned by supervisor and maintain various calendars and schedules.

Stress Management: Periodic stress due to deadlines and scheduling conflicts. Public Contact: Interact primarily with public, staff and parents. 

EVALUATION PROCEDURE:

The evaluation is done by the Associate Superintendent and Assistant Superintendent of Academics.

SUPERVISION RECEIVED:

The Administrative Assistant to the Main District Office reports directly to the Associate Superintendent and Assistant Superintendent of Academics.  

Buckeye Union High School District does not discriminate on the basis of race, color, national origin, sex, age, or disability. Click here (http://www.buhsd.org/Non-Discrimination-Notice)  to read the entire policy.

El Distrito Escolar de Buckeye Union High School no discrimina en base de raza, color, origen nacional, sexo, edad o discapacidad. Haga clic aquí (http://www.buhsd.org/Non-Discrimination-Notice) para leer toda la política. 

Salary : $21 - $22