Job Title:         Administrative Bookkeeper Secondary              Exemption Status/Test:  Nonexempt

Reports to:      Principal/ Business Office                                 Date Revised: 04/23/2025

Dept./School:  High School/ Jr. High                                                   

Primary Purpose:

Maintain all financial records including collecting, receipting, depositing, disbursing, and accounting for all school monies and serve as purchaser for campus.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

   Advance knowledge of bookkeeping procedures

   Typing and computer skills

   Basic mathematical and accounting skills

   Must be bondable

Experience:

Two years bookkeeping experience

Major Responsibilities and Duties:

1. Maintain all financial records and accounts in an auditable condition.

1. Make accurate and timely bank deposits.

1. Prepare all accounting reports for campus principal, business office, and club sponsors.

1. Prepare all checks; requests authorization and pay bills.

1. Process all budget requests. Assist principal in maintenance of budget accounts. Rectify any discrepancies in budget read-out and high school records.

1. Receive and verify deposits to all student activity accounts. Prepare monthly financial statements, reconcile bank statements, make deposits, etc. 

1. Process supply orders for campus through central supply or outside vendors as

1. Process all campus expenditures, post to appropriate fund, secure approval, complete paperwork in appropriate budget folder, verify receipt of merchandise, forward paperwork for payment, and reconcile accounts monthly.

1. Ensure accuracy of invoices for office materials and supplies with purchase orders.

1. Verify the accuracy of all deposits upon receipt in finance office.

1. Provide change for selected school activities.

1. Collect and maintain records of student fines and fees.

1. Maintain textbook financial receipts in auditable condition for use by textbook custodian for annual reports.

1. Regular attendance; must be willing and able to report to work at designated site on a regular daily basis according to established work schedule.

1. Keep informed of and complies with state and district policies and regulations concerning primary job functions.

1. Perform sales tax collection and reporting.

1. Maintain confidentiality of information.

1. Perform other duties and responsibilities as assigned by the principal

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.