Guest Office Support

This position is for the 2024-25 School Year

GROUP:   Substitute 

SALARY:  Substitute Salary Schedule

FLSA STATUS: Non -Exempt

WORKDAYS PER FISCAL YEAR:  on-call 

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SUMMARY:  The Guest Office Support will assist in various CLS departments, as needed.  Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets, filing and record keeping. 

ABOUT CHIEF LESCHI SCHOOLS:  Formerly known as the Puyallup Tribal School, Chief Leschi Schools was founded in 1976 to address the high dropout rate of the youth of the Puyallup tribe. It is the largest of seven tribal schools in the state of Washington and one of approximately 200 tribal schools in the United States. It is also one of the largest tribal schools to be funded by the Bureau of Indian Education.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Provides secretarial and clerical support to the department.
• Works with confidential information and understands when to refer to other staff members.
• May assist with Inventory, order, organize office supplies, promotional/recruiting items, business forms/cards for the departments.
• Exemplifies superior customer service; maintains a professional demeanor when dealing with difficult or emotional situations; responds promptly to staff, student and public needs; solicits feedback to improve service; responds to requests for service and assistance.
• Work and communicate effectively with all areas of the school, students/parents/guardians, the Puyallup Tribe, community members, and vendors as needed.
• Position vacancy coverage: support all departments school-wide.
• Perform other duties as assigned.

 This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed, while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

High school graduation or General Education Diploma (GED)

Two years in an office/education environment

Proficient in business office, neat, organized, punctual attendance, and welcoming to the public

CONDITION OF EMPLOYMENT:

Successful criminal background clearance

Successful and/or clear drug screening

KNOWLEDGE OF:

Ability to organize facts and present them in a clear, concise, and logical manner, both

verbally and in written form.

Ability to maintain strict confidentiality.

ABILITY TO:

Take initiative and work independently

Communicate effectively verbally and in writing

Maintain effective working relationships with individuals and groups in a multicultural and diverse community

Work collaboratively with school and central office administrators, parents, and community members

Demonstrate understanding of and experience with cultural competence

Ability to meet given timelines for school, state, and BIE reporting requirements

Ability to receive and respond to written and verbal directions

Ability to operate various types of office equipment

Ability to organize facts and present them in a clear and concise manner, both orally and written

Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP:      Manager/Administrator or assigned designee

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for long periods of time.  The employee must frequently reach with hands and arms and is regularly required to talk or hear; stand and/or walk; bend, stoop, twist, squat, and kneel; and use hands to finger, handle, feel and perform fine motor manipulation.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.  Anything over the weight limits should be done as a two-person lift or with a mechanical lift. 

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works indoors, occasionally near visual displays. The noise level in the work environment is usually moderate.

Chief Leschi Schools is an Equal Opportunity /M/F/Affirmative Action/Veterans/Disability Employer, except as provided under the Indian Preference Act.

Salary : $21