Section 504 Process Coordinator - (District Wide)

2025-26 School Year

182 days/year

7.5 hours/day

*Counselor Certification K-12

Postion: .50 FTE Counselor & .50 FTE Section 504 Process Coordinator

Purpose Statement

The job of Section 504 Process Coordinator was established for the purpose/s of coordinating assigned school site Section 504 education program components and related activities; providing information to others; and implementing and maintaining services within established guidelines and standards.

This job reports to Executive Director of Student Support.

Essential Functions

• Collaborates with district personnel and other districts for the purpose of implementing and maintaining services and/or programs.

• Coordinates program components, support needs and materials for the purpose of delivering services which conform to established guidelines.

• Coordinates with a variety of  personnel and special services for the purpose of delivering comprehensive services for students in compliance with established guidelines.

• Evaluates programs and/or projects for the purpose of carrying out and achieving objectives within area of responsibility.

• Facilitates meetings, processes, and procedures for the purpose of implementing and maintaining programs and services for student’s receiving special education services.

• Implements assigned programs and/or projects (e.g. procedures for placement, evaluation, assignment, reevaluation, etc.) for the purpose of conforming to district, state and federal guidelines.

• Maintains a variety of manual and electronic files and/or records (e.g. cumulative individual records, testing materials, 504 plans, etc.) for the purpose of providing up-to-date reference, preparing diagnostic summaries and complying with regulatory requirements and established guidelines.

• Monitors  site  section 504 and or special education program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.

• Participates  in a variety of meetings (e.g. workshops, IEPs, parent conferences, state conferences, committees, etc.) for the purpose of gathering and/or sharing information related to student needs or program improvement.

• Prepares a wide variety of written materials (e.g. quantity reports, student activities, correspondence, internal audits, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.

• Presents information on a variety of topics for the purpose of communicating information and/or gaining feedback.

• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of program requirements.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.  Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; facilitating meetings; planning and managing programs; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.  Specific knowledge- based competencies required to satisfactorily perform the functions of the job include: behavior patterns of learning disabled children; codes/laws/rules/regulations/policies related to special education; community resources; and curriculum and instructional methods.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.  Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. Independent problem solving is required to analyze issues and create action plans.    Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited.   Specific ability-based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; setting priorities; building collaborative relationships; and working with frequent interruptions.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; and operating within a defined budget.  Utilization of resources from other work units may be required to perform the job's functions. There is some opportunity to impact the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy environment.

Experience Job related experience preferred.

Education Master’s degree in job related area.

Equivalency  None Specified

Certificates & Licenses DESE Certification & Counselor Certification K-12

Continuing Educ. / Training None Specified

Clearances Criminal Justice Fingerprint/Background Clearance