School Facilities Operations Manager and Scheduler

Position Title: School Facilities Operations Manager and Scheduler

Reports to: Director of Buildings and Grounds and Director of Community Education

Qualifications: A School Facilities Operations Manager should have a high school diploma (associate’s or bachelor’s degree preferred) and 3–5 years of experience in facilities management, building operations, or maintenance, ideally in an educational setting. Strong leadership and scheduling skills and knowledge of building maintenance and custodial services are essential. Experience in budget management, vendor coordination, and resource allocation is beneficial. Proficiency in facility management software and problem-solving abilities are key for ensuring efficient operations, safety compliance, and staff supervision.

Job Summary: The School Facilities Operations Manager collaborates with the Director of Buildings and Grounds to oversee the year-round operations of all district facilities and events, ensuring efficient scheduling, seamless operations, safety compliance, financial sustainability, and high customer satisfaction. This role includes managing the general day-to-day operations of the outdoor athletic facilities and coordinating the Aspirus St. Luke’s Sports and Event Center concession stand.

RESPONSIBILITIES and QUALIFICATIONS 

Facility Maintenance & Operations

• Coordinate repairs and maintenance, working with the Director of Facilities and Grounds, contractors, and vendors as needed.
• Oversee purchasing and inventory control of maintenance supplies and equipment for the Aspirus St. Luke’s Sports and Event Center and Rails Indoor Turf.
• Maintains appropriate SDS sheets for external facilities, Aspirus St. Luke’s Sports and Event Center, and Rails Indoor Turf.
• Ensure Asprius St. Luke’s Sports and Event Center profitability using sales strategies (e.g., ice sales, board advertisement sales, dry floor sales, etc.) and cost control mechanisms. 
• Have thorough knowledge regarding school facilities and provide customers with information regarding fees, programs, schedules, and rental information.
• Manage facility usage schedules for school and external users, ensuring proper setup and services. 
• Collaborate with school district administration and external organizations to accommodate facility needs.
• Assist the Director of Community Education in developing procedures to streamline facility reservations and minimize scheduling conflicts.
• Create rental invoices and ensure timely payment receipt.
• Efficiently manage and handle monetary transactions, including proper allocation of funds. 
• Maintain the highest quality standards for all facilities, ensuring that internal and external areas are clean, sanitary, and safe.
• Ensure emergency supplies (e.g., first aid kits, fire extinguishers, etc.) are stocked, in good working condition, and inspected (and tagged) as required.
• Monitor building security needs throughout the external facilities, Aspirus St. Luke’s Sports and Event Center, and the Rails Indoor Turf.
• Coordinates with the Director of Buildings and Grounds to schedule seasonal employees for general maintenance and operation of all outdoor facilities.
• Oversees the Hylla building, ensuring it is properly cleaned and maintained as needed.
• Duties as needed or assigned.

Concession Operations

• Responsible for the districtwide operations of all concession stands, including ensuring all concession stands are appropriately staffed with volunteers.
• Manage inventory, ensuring all supplies are ordered, stored, and rotated as needed. 
• Track inventory usage and maintain accurate records to minimize waste and ensure the stand is adequately stocked.
• Coordinate with vendors for timely food, beverages, and supplies delivery.
• Handle cash, process transactions, and ensure accurate cash reconciliation at the end of each shift.
• Monitor sales and manage pricing to maximize profitability.
• Maintain records of sales, inventory usage, and expenditures for reporting purposes.
• Ensure all food safety and hygiene standards, including proper food handling and storage procedures.
• Ensure the concession stand complies with local health and safety regulations, including sanitation, employee safety, and food safety practices, as well as maintaining a Serve Safe Certification.
• Maintain a clean and safe environment for both staff and customers.
• Handle customer concerns, questions, and feedback promptly and professionally to maintain a positive experience.
• Train concession stand staff, ensuring high service standards, cleanliness, and food safety.
• Manage the Square system for point of sale.
• Duties as needed or assigned.

Physical Requirements 

• While performing the duties of this job, the employee is frequently required to stand and stoop, kneel, walk, bend, and squat.
• While performing the duties of this job, the employee is regularly required to reach with hands and arms and, simultaneously talk and hear using a mobile communication device (i.e., walkie-talkie, cell phone).
• Ability to lift and/or move up to 50 pounds regularly and occasionally lift and/or move up to 100 pounds.
• Ability to work at heights
• Ability to communicate with staff and superintendent

Please attach a resume, cover letter, three reference letters and transcripts.

Application Deadline: Friday, April 4, 2025 - 3:00 p.m.

Salary : $63,000 - $70,000