What are the responsibilities and job description for the Administrative Assistant position at Distritech LLC?
Are you an organized, detail-oriented professional looking to contribute to a dynamic team? π Weβre on the lookout for an Administrative Assistant who will play a crucial role in ensuring smooth operations across both office and warehouse environments. If you excel in multitasking, have a proactive attitude, and thrive in a fast-paced setting, this opportunity is for you!
π Key Responsibilities
Office Administration
π HR Support: Assist with employee benefits administration (401(k), medical, dental), and coordinate celebrations for birthdays and anniversaries.
π© Correspondence Management: Handle incoming/outgoing mail and packages efficiently.
π οΈ Office Maintenance: Coordinate with vendors and service providers to ensure seamless office functionality.
π¦ Supplies Management: Procure and maintain office and cleaning supplies via online platforms.
π Reception Duties: Manage the telephone switchboard, ensuring professional and efficient call handling.
π Permits and Applications: Process local and state office permits; support accounting tasks like petty cash management, remote check deposits, and supplier applications.
βοΈ Travel Coordination: Arrange travel bookings and reservations, including restaurant bookings as needed.
π€ Client and Vendor Assistance: Provide in-person support for clients and vendors when required.
Warehouse Operations Support
π¦ Inventory Control: Coordinate documentation for shipping, receiving, and inventory management.
π Supply Monitoring: Ensure warehouse supplies are adequately stocked and replenished.
π Delivery Coordination: Schedule and track deliveries for accurate shipments.
π Inventory Recording: Support physical inventory reconciliation processes.
π Customer Service Assistance: Gather documentation and liaise with suppliers for resolutions.
ο»Ώβ Experience: At least 2 years in an administrative or office management role.
β Skills: Strong organizational skills, proficiency in Microsoft Office Suite (Word, Excel, Outlook), and bilingual proficiency in English & Spanish.
β Abilities: Excellent communication skills, multitasking prowess, and adaptability to dynamic environments.
β Plus: Knowledge of payroll and HR processes.
π Education
π High school diploma or equivalent (additional certifications in office management and/or HR are a plus).