What are the responsibilities and job description for the Operations Analyst position at Distyl AI?

Operations Analyst JD

About Distyl AI :

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter.

Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users.

Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies.

What We Are Looking For :

Distyl is looking for a highly organized and detail-oriented Operations Analyst to manage and optimize operations for recruiting, HR processes, and office management in our San Francisco office. In this role, you will play a key part in creating a productive and welcoming environment while ensuring smooth day-to-day operations.

The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and has a strong passion for enabling team success through operational excellence. You will support recruiting coordination, HR operations, and office logistics, ensuring that Distyl continues to attract top talent and operate efficiently.

Key Responsibilities :

Recruiting and HR Operations :

Coordinate interview scheduling for candidates and hiring teams, ensuring a seamless and professional experience.
Support onboarding processes for new hires, including preparing documentation, managing first-day logistics, and assisting with IT setups.
Maintain accurate employee records in HR systems, ensuring compliance and confidentiality.
Assist with administering benefits and managing enrollment processes.
Collaborate with the leadership team to support key HR initiatives, such as employee engagement programs and policy updates.

Office Management :

Oversee the daily operations of the San Francisco office, ensuring a clean, organized, and welcoming environment.

Manage office supplies, vendor relationships, and facilities coordination.

Plan and execute team events, meetings, and company-wide gatherings.

Serve as the primary point of contact for visitors and external vendors.

Administrative Tasks :

Perform general administrative duties, including digital file governance (organizing Notion and Google Drive), document preparation, and email management.

Handle logistics for office lunches and team-building events.

Support compliance by maintaining and organizing company documentation and records.

Liaise with vendors and service providers to ensure smooth operational support.

Team Support :

Manage team and executive calendars, including scheduling meetings, appointments, and travel arrangements

Act as a point of contact for internal stakeholders on behalf of the CEO

Prepare reports, presentations, and meeting materials as required

Handle confidential information with discretion.

Qualifications :

Experience : 1-3 years in a role focused on recruiting coordination, HR operations, office management, or administrative support, ideally in a startup or fast-paced environment.

Skills : Strong organizational and time-management skills, with the ability to manage competing priorities and handle confidential information.

Attention to Detail : Exceptional attention to detail, ensuring precision in all tasks and processes.

Communication : Excellent verbal and written communication skills, with the ability to collaborate effectively across teams.

Problem-Solving : A proactive and resourceful mindset, with a knack for identifying and resolving operational challenges efficiently.

What We Offer :

Competitive salary and benefits package, including equity options and healthcare.

The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate.

A fast-paced, dynamic work environment where your contributions will directly impact the company's success.

A collaborative culture that values professional growth and encourages taking on new responsibilities.

Exposure to cutting-edge AI technologies and the opportunity to support a world-class team.

If you are a proactive, detail-oriented professional who excels in supporting recruiting, HR operations, and office management, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises.

Note : This role will be based in our San Francisco office. You will be required to be in office 4-5 days per week.

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