What are the responsibilities and job description for the Executive Assistant position at Ditto Job Board?

Job Description

About Ditto :

Ditto is on a mission to unleash the full power of edge devices by removing all the plumbing required to build amazing applications. We bridge the digital divide by enabling real-time data synchronization—even when internet connectivity is limited or non-existent. Our peer-to-peer technology is trusted by major customers like Chick-fil-A and Delta Airlines, and we also work closely with the U.S. military on mission-critical connectivity solutions. As a fast-growing startup poised for a future IPO, our team is globally distributed, and our core values are trust, communication, and continuous improvement. We celebrate diversity and strive to create a team that encompasses a wide range of backgrounds, skill sets, and perspectives.

About the role :

We are seeking a proactive, highly organized Executive Assistant to support our CEO. This role will go far beyond traditional administrative tasks. You'll be entrusted with strategic responsibilities, including email and task management, internal project coordination, and process optimization. The ideal candidate is early in their career, with ambitions to eventually take on a Chief of Staff–type role.

Because our CEO travels frequently—including internationally—this position requires flexible hours and a willingness to go above and beyond a typical 9-to-5 schedule. You will need to be physically present in our Atlanta, GA office in a hybrid capacity. U.S. citizenship is required given our work with government and military partners.

As the Executive Assistant to the CEO, you will have :

1. High-Level Administrative Support

Manage complex calendars, schedule appointments, and arrange travel itineraries (domestic and international).
Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
Prepare meeting agendas, take meeting notes, and follow up on action items.

2. Strategic Inbox & Task Management

Prioritize incoming correspondence in the CEO's email inbox; draft and proofread sensitive documents and communications.

Act as gatekeeper to ensure the CEO's time is allocated effectively.

Proactively suggest and implement email and task management systems or tools to increase efficiency.

3. Project Coordination & Process Improvement

Track and manage key projects, collaborating with cross-functional teams to ensure deadlines are met.

Identify operational bottlenecks and propose improvements to streamline internal processes.

Assist with special projects or initiatives that support Ditto's long-term strategic goals.

4. Internal Communications & Office Coordination

Coordinate events, internal meetings, and offsites (virtual or in-person).

Liaise with other departments to gather updates, prioritize issues, and ensure seamless day-to-day operations.

Oversee executive office logistics, including hosting visitors and coordinating on-site requirements.

5. Chief-of-Staff Development Path

Take on initiatives that will develop your leadership and strategic thinking skills in preparation for a future Chief of Staff role.

Research and brief the CEO on emerging opportunities, technologies, or partnership potentials aligned with Ditto's growth.

Gradually assume a broader organizational perspective, contributing insights and recommendations at higher levels.

6. Flexibility & Availability

Given the CEO's extensive travel schedule (including international trips), be prepared to respond to urgent matters outside regular business hours.

Adapt quickly to shifting priorities and new responsibilities as the company evolves.

What you'll need :

Required

U.S. citizenship (due to work with the U.S. military).

Must be based in or near Atlanta, GA, with the ability to come into the office on a hybrid schedule.

Bachelor's degree or equivalent experience (e.g., internships, relevant assistant / operations roles).

1–3 years of professional experience in executive support, administration, or related fields.

Desired Skills & Attributes

Exceptional organizational skills and meticulous attention to detail.

Ability to prioritize multiple projects and tasks under tight deadlines.

Outstanding written and verbal communication skills.

Comfort with flexible schedules and occasional after-hours support.

Proficiency in productivity and collaboration tools (e.g., Google Workspace, Microsoft Office, Slack, Notion).

Strong interpersonal skills, with the ability to interact confidently across all levels of the organization.

A proactive, self-starter mindset and eagerness to go above and beyond.

Bonus Points

Experience within a technology startup or other fast-paced environment.

Familiarity with project management tools (e.g., Trello, Asana) and process-automation software (Zapier, Integromat).

Demonstrated interest in scaling businesses and / or previous exposure to Chief of Staff responsibilities.

Benefits we offer : Competitive salaries

Stock options

Medical, dental, vision, life, and disability coverage

Flexible spending account (FSA)

Flexible vacation policy

401(k) plan

Offices located in Atlanta, GA, and Berkeley, CA, available for team member use—no in-office requirement!

Come join our remote team and discover the possibilities of your best career!

Equal Opportunity Employer : Ditto is proud to be an equal-opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristics. Ditto is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let us know.

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