What are the responsibilities and job description for the Administrative Assistant position at DivIHN Integration Inc?
Job Description
Job Description
Description :
Short term assignment (16 hours of work total)
Departments supported : Legal and Engineering
The role will involve boxing up records and writing a brief description on the outside of each box. The Tulsa team will then ship the cartons to the Milwaukee office for review.
Position Summary :
The administrative assistant / record associate is responsible for supporting and maintaining a comprehensive information and records management program and system to ensure compliance with the company adopted retention schedule for all types of media.
Essential Functions and Basic Duties :
Analyzes, codes, updates and maintains a wide variety of materials by numeric classification system, e.g. litigation matters, contracts, and other business records
Separate, and reorganize existing files
Update databases to reflect information and apply retention schedule to company documentation for compliance.
Analyze information and records management needs of the organization, develop plans that reflect these needs.
Conduct internal reviews of departmental records.
Performs essential duties and additional tasks as assigned.
Knowledge, Skills, and Abilities :
Records retention and management procedures and the ability to accurately file numerically, alphabetically, alphanumerically, or chronologically.
Advanced computer skills to utilize MS Office software products, (MS Word, Access, and Excel)
Skilled in :
Outstanding attention to detail and organizational skills.
Understanding and performing records management.
Utilizing problem-solving strategies.
Providing high quality customer service.
Ability to :
Assess, analyze, identify, and implement solutions to technical problems.
Maintain strict confidentiality regarding sensitive company information, including personal details, financial records, and internal company strategies, by adhering to data privacy regulations and only disclosing information on a need-to-know basis.
Operate office machines and personal computers, including word processing, database and spreadsheet programs, and recording software and equipment.
Understand and follow both written and verbal instructions and to work under both close, general, or no supervision depending upon the nature of the assignment.
Establish effective relationships with other departments and to provide excellent internal customer service.
Ability to prioritize workflow and complete multiple tasks in an accurate & timely manner.
To lift record cartons between 35 to 50 pounds.
Qualifications :
Any combination of education and experience equivalent to a bachelor's degree from an accredited college or university with major course work in Records Management, Business Administration, Information Technology, Legal, or related field.
Any equivalent combination of training, education, and experience, which provides the individual with the required knowledge, skills, and abilities to perform the job.
Experience with reviewing contracts, including prior experience with contract management databases and / or platforms, is useful but not mandatory.
Additional Details
- Worker Type : Recruited
About us :
DivIHN , the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.
DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.
