What are the responsibilities and job description for the Administrative Assistant position at DKW Communications?
Come Join Our Team! DKW Communications, Inc. (DKW) is a government contractor providing professional and technical services to various government agencies i.e. defense, law enforcement and security. DKW was recently named a Top Workplace in Washington Post Top Workplaces Culture Excellence Awards, and we are seeking talented individuals to join our winning team!
Overview
DKW Communications is looking for an Administrative Assistant to provide support to a government customer at the Washington Navy Yard. This is an onsite position that starts on March 17, 2025.
Duties will include:
· Administrative Support
o Take charge of essential clerical tasks, such as accurate data entry, efficient filing, precise photocopying, and thorough scanning.
o Create and polish correspondence, reports, presentations, and other vital documents to ensure clarity and professionalism.
o Keep physical and digital filing systems organized and up to date, enhancing productivity and accessibility for the DAG team.
· Scheduling and Coordination
o Effectively manage and streamline schedules for the command.
o Proactively arrange meetings, appointments, and conference calls, ensuring the necessary rooms are booked, and materials are prepared for success.
· Communication
o Efficiently manage and streamline the command's schedules.
o Proactively arrange meetings, appointments, and conference calls while securing room bookings and preparing essential materials to ensure smooth operations.
· Office Management
o Monitor and order office supplies to ensure availability.
o Coordinate maintenance and repairs for office equipment as needed.
o Play a key role in fostering an organized and efficient office environment.
· Event and Meeting Support
o Create engaging meeting agendas, meticulously record minutes, and promptly distribute follow-up materials.
o Take the lead in planning and organizing impactful command events and training sessions that foster growth and collaboration.
· Financial Assistance
o Assist in budget preparation and monitoring of expenses.
· Special Projects
o Empower team members by providing thorough research, data collection, and insightful analysis for special projects.
o Embrace new challenges and responsibilities as delegated by the Executive Team to drive command success forward.
Experience/Qualifications
· Possess and maintain a minimum of a Secret level security clearance
· Minimum of 2 years of experience providing intermediate to high level administrative and program analyst support. Examples of this level of work include writing, organizing, and editing high- level briefs, decision and informational papers.
· Bachelor’s degree or 4 years of undergraduate level education leading to such a degree or certificate.
· Ability to demonstrate experience drafting, routing, editing and preparing numerous administrative products simultaneously.
· Expert knowledge in Microsoft PowerPoint - this includes following and creating templates, drafting executive level material, editing slides, and making recommended changes.
· Must be able to demonstrate intermediate to expert knowledge especially Microsoft Word, Outlook, and Excel.
· Excellent organizational skills and attention to detail
· Strong organizational, prioritization, written and oral communication skills
**All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.**
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- Will you be available to start on 3/17/2025?
Education:
- Bachelor's (Preferred)
Experience:
- administrative: 2 years (Required)
Security clearance:
- Secret (Required)
Ability to Commute:
- Washington Navy Yard, DC 20374 (Required)
Work Location: In person
