Personal Assistant

Overview

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Job Title: Full-Time Personal Assistant

Location: Menlo Park, CA

Local candidates will be considered

Start Date: ASAP

Our returning client is seeking a Full-Time Personal Assistant.  The hired candidate will collaborate with the current Personal Assistant until her departure in June.

Job Responsibilities:

• Be the principal's go-to person for all daily tasks and delegate responsibilities to household staff (Chef/House Manager, Housekeeper, and vendors).
• Manage family and personal appointments, including scheduling, facials, nails, massages, workouts, doctor, dentist, and other medical appointments.
• Oversee children's schedules, including school and extracurricular activities.
• Coordinate family and personal trips, from booking to planning.
• Handle Venmo payments, shared expenses, and communicate with the accountant.
• Review credit card statements weekly for fraud detection.
• Maintain an up-to-date staff compensation and bonus spreadsheet.
• Work with Household Counsel on annual staff agreements.
• Renew important documents like passports and driver's licenses.
• Maintain the family's Dropbox and ensure all information is properly stored.
• Manage photo organization.
• Plan and execute holiday gifting.
• Maintain club memberships and track any renewals.
• Keep a comprehensive travel and spending spreadsheet.
• Keep track of the principal's birthday and other key personal dates.
• Handle returns and ordering for the family's needs.

Qualifications:

• Minimum of 2 years of experience working as a Personal Assistant.
• Must be based in the San Francisco Bay Area and available for regular in-person duties.
• Willing to undergo a thorough background check and provide stellar references from past employers or clients.
• Ability to lift up to 35 pounds and perform tasks that may involve sitting, standing, and climbing stairs.
• Must be professional, polished, and adaptable to changing household needs.
• COVID-19 vaccination is required.
• Fluent in English; additional languages are a plus.

Schedule:

• Monday to Saturday onsite for two weeks per month.
• For the remaining two weeks, the schedule is lighter, requiring only 3-4 days onsite.
• The average workweek should total 40 hours, with fluctuations based on family needs.

Compensation & Benefits:

• Salary: $140,000 - $160,000 per year, based on experience.
• Healthcare Stipend: $6,000 per year.
• Personal Wellness Stipend: $150 per month.
• Gas allowance for work-related car use.
• Paid Time Off (PTO): 2 weeks' vacation, sick days, and 5 paid holidays.
• Annual wage reviews and discretionary bonuses.
• Equipment Provided: Laptop and phone for work-related purposes.
• Longevity: The family values long-term employment and seeks a candidate who is committed to staying for many years to come. A minimum of a two-year commitment is preferred.

Additional Notes:

• The PA will travel with the principal 3-6 weeks per year.
• The PA will utilize systems already in place, allowing for a smooth transition into the role.
• The role offers a unique opportunity to work in a dynamic and busy household with a supportive and family-oriented team.

Equity and Inclusion Statement:

We are committed to creating a diverse and inclusive environment and are proud to be an equal-opportunity employer. We welcome applicants from all backgrounds and experiences and encourage individuals of all races, ethnicities, genders, sexual orientations, ages, religions, abilities, and veteran statuses to apply. We believe that diversity of thought, perspective, and experience contributes to a better and more creative work environment.

Salary : $140,000 - $160,000