What are the responsibilities and job description for the Business License Assistant position at DMA?
As an employee-owned company, DMA prioritizes employees. Low turnover rates and tenured teams are living proof:
- 2024 Great Places to Work Certified
- Employee stock ownership program eligibility begins day one of employment. ESOP contribution is targeted at 6% of your annual compensation.
- Company paid parental leave
- Generous time off plans
- Multiple benefit plans, eligible day one of employment.
- Culturally focused on work/life balance, mental health, and the overall wellness of our employees
Position Summary
Provide administrative support to the Associate Analysts, Compliance Analysts, Sr. Compliance Analysts, Supervisors, Managers, and Director in the business license compliance process.
Essential Duties and Responsibilities
- Perform business license data entry into LHQ, Solomon and DMA’s internal software PTCA
- Sort and distribute incoming mail to the appropriate individuals
- Copy and scan renewals, licenses, permits, certificates, and jurisdictional correspondence
- Divide and rename scanned documents to be placed in client folders and upload to LHQ
- Review all renewal batches and checks to ensure accuracy in the Solomon database
- Coordinate with Supervisors/Managers on the release of the checks
- Ensure all applicable renewals and remittances are matched, scanned and mailed in a timely manner
- Ensure all certificates and permits that are received are scanned in and placed in the client folders to upload into LHQ
- Update the LHQ records
- Notify Analysts when account numbers, expiration date, and any other information does not match in LHQ versus the license received
- Follow client requirements for mailing licenses (i.e. physical client locations, a client contact, corporate locations, etc.)
Non-Essential Duties and Responsibilities
- Assist Analysts with special projects, phone calls, faxing, and mailings when needed
- Assist Analysts/Supervisors/Managers with client projects that arise
- Perform other duties as assigned
Education and Qualification Requirements
- High school diploma or equivalent required
- 1-3 years’ office or administrative experience
- Intermediate knowledge of Microsoft Word and Excel
- Familiarity with database entry with high level of attention to detail and accuracy of data entry work
- Strong verbal and written communication skills
- Ability to multi-task and meet required deadlines
- Organization and the ability to excel in a fast-paced environment
- Ability to work overtime as required
- Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. This position does not qualify for employment-based sponsorship.
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