What are the responsibilities and job description for the Administrative Services Coordinator position at DMR-Central Office-Field?
The Department of Developmental Services (DDS) is seeking a highly motivated administrative professional to serve as Administrative Services Coordinator responsible to perform duties as an administrative liaison between the DDS Investigation Division, the Disabled Persons Protection Commission (DPPC), and the Executive Office of Elder Affairs (EOEA) and responds to all inter and intra-agency inquiries appropriately and in a timely manner.
The Administrative Services Coordinator ensures the timely daily review, uploading, and distribution of DPPC intakes to the corresponding DDS regional investigative offices (through email and the DDS investigations HCSIS database) and ensures that csv/pdf intakes and the daily intake verification count received from DPPC are maintained in a separate digital folder per calendar year. The incumbent of this position also receives records, and appropriately distributes from DPPC completed initial responses (IRs), investigation reports, case report addenda, and appeals/petitions for review.
The incumbent of this position will work as part of a team or independently on special projects as assigned by the Director and/or Deputy Director of Investigations.
- Utilize the principles and practices of office management and general office equipment to perform assigned tasks
- Apply laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities
- Read and interpret documents such as plans, specifications, blueprints, etc.
- Purchase supplies, materials and equipment
- Analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
- Give written and oral instructions in a precise, understandable manner.
- Gather information by examining records and documents.
- Perform arithmetical computations with speed and accuracy
- Maintain accurate records, use charts, graphs and tables.
- Establish rapport and maintain harmonious working relationships with others.
- Plan and assign work according to the nature of the job to be accomplished, the capabilities of workers and available resources
- Knowledge of the principles and practices of office management and the use of general office equipment.
- Knowledge of the methods of general report writing and the ability to read and interpret documents such as plans, specifications, blueprints, etc.
- Ability to understand and apply laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities .
- Ability to understand and apply agency procedures and guidelines governing the purchase of supplies, materials and equipment.
- Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
- Ability to give written and oral instructions in a precise, understandable manner.
- Ability to gather information by examining records and documents.
- Ability to perform arithmetical computations with speed and accuracy
- Ability to maintain accurate records, use charts, graphs and tables.
- Ability to write concisely, express thoughts clearly and develop ideas in logical sequence.
- Ability to establish rapport and maintain harmonious working relationships with others.
- Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic views and/or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either commending or initiating disciplinary action.
Recommended candidates must successfully complete pre-employment screening which includes:
- Disabled Persons Protection Commission (DPPC) Abuse Registry Search:
- Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services.
- National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check.
Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
First consideration will be given to those applicants that apply within the first 14 days.
Comprehensive Benefits
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