Logistics and Facilities Manager

Data Management Services, Inc. (dba: DMS International) is a professional services firm headquartered in Silver Spring, Maryland, with work locations throughout the continental United States. We prepare managers and executives to lead their workforce through customized learning solutions that drive the standards of an ever-changing world. We build creative, unique and engaging learning experiences for commercial, civilian and defense organizations. Our high-caliber talent, delivery methodology and innovative solutions contribute to preparing a workforce that is ready for the future. You can join us on this journey to bring efficiency and creativity to our customers.

At DMS International (DMS), we are the catalyst for effective workforce transformation. To achieve this, we hire professionals who take pride in doing quality work and who are excited about contributing to the professional development of tomorrow's leaders.

DMS seeks candidates that possess and display the attributes that reflect our Core Values of:

• Quality in delivering solutions,
• Leadership,
• Innovation,
• Teamwork,
• Integrity in conduct,
• Responsiveness to our customer’s mission

DMS is currently seeking a Logistics and Facilities Manager. The Logistics and Facilities Manager will supervise contractor personnel involved in the logistics operations for the Expeditionary Combat Skills training program and coordinate facilities management for the learning activity. They work closely with other contractor, military, and government civilian personnel at Learning Site Gulfport, at CENSECFOR Headquarters, and with other agencies.

The Logistics and Facilities Manager must be familiar with applicable Navy rules, regulations, and other requirements listed in the contract’s Performance Work Statement (PWS) and may be required to attend in-service training which is designed to update contractor personnel on Government rules, regulations, and other requirements.

The Logistics and Facilities Manager must:

• Be a US Citizen.

• Obtain a suitable evaluation for mandatory drug screenings.
• Possess a valid state driver’s license.
• Possess excellent communication skills, both orally and in writing.
• Possess the analytic capability to identify and research the various directives, regulations, and policies, in order to determine solutions to problems, issues, and concerns.
• Have no record of criminal convictions.

• Demonstrate one of the following educational/experience backgrounds.
• A minimum of 6 years’ logistics or facilities management experience, preferably in a Navy or Marine Corps environment.
• A bachelor’s degree and a minimum of 2 years of logistics and/or facilities management experience.
• Possess at least 2 years of supervisory logistics and/or facilities management experience.
• Possess the ability to obtain a favorable Tier 3 Background Investigation

The Logistics and Facilities Manager’s duties may include:

• Serving as an advisor to Activity Leadership on budget matters.
• Providing advice on program execution and status, measuring implementation of plans and policies, suggesting required changes in operations and adjustments in resource utilization to correct deficiency situations, and providing balanced program operations.
• Providing continuous oversight and analysis of the financial management and execution of all appropriations and authorizations held for current and prior years.
• Supervising contractor logistics, financial and information technology (IT) personnel assigned to the learning activity.
• Assisting Activity Leadership in managing the annual financial spending plan for CENSECFOR Detachment Gulfport.
• Liaising with CENSECFOR Headquarters (N8) in the preparation of funding documents and other financial documents necessary in support of activity operations.
• Monitoring the execution of approved budgets by a continuing review and analysis of costs incurred.
• Providing inputs in support of the management and accounting for the command’s Operating Budget, to include ordering standard stock material and open purchasing non-standard stock items; maintaining requisition outstanding and completed file; submitting requisition follow-ups and cancellations; submitting monthly, semi-annual and annual reports.
• Working with CENSECFOR Headquarters (N8), to prepare open purchase requisitions, request for quotes, and best value determinations, as appropriate.
• Evaluating effectiveness of distribution and use of financial resources for all appropriations received.
• Soliciting input from government and task order personnel involved with delivery and support of respective courses of instruction to determine inefficiencies/limitations/ deficiencies and developing recommended remedial strategies to achieve optimum efficiency and cost-wise readiness for presentation to higher authority.
• Developing and implementing financial management and logistic policies and procedures, based on CENSECFOR Headquarters (N8) SOPs and guidance.
• Conducting special studies, analyses, and investigations for the purpose of promptly detecting and correcting troublesome and unsatisfactory conditions arising in connection with established government financial practices, procedures, records, accounting systems, statements, and reports.
• Conducting continual analysis of organizational, administrative and staff functions relative to logistics, supply and technology.
• Making process improvement recommendations and executing associated actions required to implement approved changes. Developing a “cost-wise readiness” culture.
• Coordinating the receipt and issue of all reimbursable orders and maintain the appropriate records/files.
• Providing financial programming and budgeting process support for the activity.
• Preparing and updating Spend Plans as directed or required.
• Combining separate logistics support procedures for the activity to include procurement, receipt, storage, issue, inventory maintenance and upkeep to facilitate high volume training requirements.
• Maintaining accountability of consumables, gear and equipment, task order services and deployment of GSA fleet vehicles.
• Maintaining accountability, quality assurance and accurate inventory of Resource Requirement List (RRL) consumables, equipment and gear.
• Issuing appropriate RRL items to students, as required, ensuring that they acknowledge responsibility and receipt of and sign for items when received and returned upon course completion.
• Coordinating student reimbursement if accountable items are not returned before the student receives their graduation certificate and when failures occur, notifying the student’s Parent/Gaining Command and requesting assistance to obtain reimbursement.
• Developing and maintaining historical records and files for turnover upon relief, to include overall final reports, a documented process for future use, and lessons-learned as observed and received from all participants.
• Providing weekly status briefs and updates to Activity Leadership, on the status of financials, the execution of the spend plan, available funds, and potential detrimental issues that may impact delivery or training and progress of assigned projects.
• Attending meetings related to these duties as required or requested by Activity Leadership.
• Assuring that all departmental training requirements, both internal and external, are completed to maintain compliance and necessary certifications.
• Providing staff support for facilities projects, maintenance and warranty administration.
• Integrating operations and interests of other departments, commands, and organizations to benefit student instruction.
• Managing the activity’s Low-Level Radioactive Waste (LLRW) Inventory to include proper disposal through the Radiological Affairs Support Office (RASO).
• Coordinating facilities related projects and transportation requirements supporting the Learning Site Gulfport training mission with NAVFAC and prospective vendors to include:
• Managing and coordinating facility trouble calls and repairs.
• Coordinating maintenance and self-help projects.
• Communicating to and coordinating transportation requirements and services with CENSECFOR Headquarters (N4) and regional providers.
• Coordinating telephone service support between Base Communications Office (BCO), CENSECFOR Headquarters (N8), and regional providers as the Telephone Liaison Officer (TLO).
• Serving in the capacity of an Information Technology Functional Representative (ITFR) to direct IT issues to the appropriate source.
• Providing system updates and information as appropriate to each end user.
• Coordinating maintenance of current equipment and future projects, to include NMCI Tech Refresh evolutions.
• Providing end user localized technical support and troubleshooting with network equipment to include NMCI, TRANET, and Legacy workstations, video teleconference (VTC) system, copiers, audiovisual equipment, digital scanners and printers.
• Initiating and tracking documents for access (SAAR-N and IAA Annual training).
• Submitting N6 MAC requests to create, move, or delete accounts as necessary.
• Initiating SPAWAR REMEDY IT Service Management Requests (NMCI/TRANET) with required follow up through closure.
• Managing IT and A/V equipment inventory for CENSECFOR Detachment Gulfport and coordinate moves or changes to existing and future equipment with CENSECFOR Headquarters (N6).
• Coordinating with CENSECFOR Headquarters (N6) & Naval Construction Training Command (N6) on all IT/AV DLA Disposal Services.

Location: Gulfport, MS.

Classification: Full-Time