Executive Assistant & Office Manager

Job Title: Executive Assistant & Office Manager

Location: In-Person at DMV Foundation Solutions 4307 Wheeler Ave, Alexandria, VA 22304

Schedule: 8:00 AM - 4:00 PM, 7:00 AM - 3:00 PM, or 9:00 AM - 5:00 PM

Start Date: Mid to Late April

Compensation: $24.00 - $30.00 per hour Benefits

Your Next Great Job Starts Here

Are you highly organized, love keeping operations on track, and enjoy being the go-to person in a growing company? Do you thrive in a fast-paced environment, love solving problems, and get satisfaction from helping things run smoothly behind the scenes? This could be the perfect fit for you.

We're DMV Foundation Solutions, and we’re growing fast. We need an in-office right hand to our President—someone who can handle the day-to-day details with excellence and keep us running like a well-oiled machine.

What's in it for you?

• Stability and Growth – Join a successful, growing company with long-term opportunity.
• Make an Impact – Your work will directly support the President and leadership team.
• Positive Team Culture – Be part of a crew that values results, teamwork, and mutual respect.
• Competitive Pay & Benefits – Health insurance, 401(k), PTO, and more.
• Skill Development – Learn and grow through hands-on experience in operations, customer service, and marketing.

Who This is For:

This is for someone who:

• Feels proud keeping operations running smoothly.
• Likes talking to people and doesn’t shy away from picking up the phone.
• Has strong attention to detail and takes initiative.
• Is comfortable with Google Sheets/Excel.
• Gets motivated by achieving goals and even a little friendly competition.
• Wants to be part of a team that values dependability and energy.

Executive Support

• Manage President’s inbox and calendar
• Organize receipts, track timesheets, and assist with tasks that save him time

Customer & Lead Management

• Answer inbound calls and track communications in our CRM
• Schedule consultations and update clients on job progress
• Send deposit invoices and follow-up with pending jobs
• Request online reviews and thank-you cards after job completion

Job Coordination

• Process utility locate tickets
• Coordinate job start dates with crews and clients
• Help keep job and billing records updated and accurate

Reporting & Data Tracking

• Maintain weekly reports on marketing spend, production, closing rates, reviews, etc.

• 2 years experience in admin, operations, or customer service (home services industry is a bonus)
• Strong organizational skills and comfort juggling multiple priorities
• Proficiency in Gmail, Google Sheets, Excel and basic CRM systems
• Comfortable on the phone and talking to clients and vendors
• Able to work independently with little hand-holding
• Spanish-speaking a plus (but not required)

• Health Insurance
• Dental Insurance
• Retirement Plan (401k)
• Paid Time Off (PTO)
• Team Events & Holiday Bonuses

Click "Apply Now" and include a short note answering the following question:

“What’s one thing that makes you great for this job?”

We’ll send qualified candidates a link to book a short video interview. If you're detailed and ready to shine, this is your shot!

DMV Foundation Solutions is an Equal Opportunity Employer. We’re committed to building a workplace where great people thrive.