Front Desk Office Admin (San Antonio, TX)

As a Part Time Office Assistant, you will provide office support and administration functions for office staff.  You will assist our Front Desk Administrator with the busy front desk office operations with a sense of urgency. This position requires someone with the ability to work under pressure and maintain excellent organizational skills   What we need is a forward thinker with a goal of achieving excellence.   This position requires the ability to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exceptional energy, commitment to service excellence, and stellar communication skills. These are not BUZZ words, but rather requirements.  If this is you, please respond to this posting.  

Duties and Responsibilities:

•    Backup Front Office Reception
•    Answering high volume phone calls
•    Maintain Lobby and other common space areas
•    Support Office Staff 
•    Support Operations/Field Staff
•    Copying and binding
•    Copy reports for Weekly production 
•    Assist with scheduling delivery or pickup of office documents
•    Perform work related errands as requested
•    Mail pickup, sorting and processing
•    Prepare outgoing mail, UPS, FedEx, including overnight delivery

Job Requirements:
•    Professional Appearance and Demeanor
•    Bi-Lingual English/Spanish
•    Reliable
•    Strong written, verbal & electronic communication skills
•    High degree of confidentiality with sensitive information
•    Proficient in Microsoft Office; particularly Word, Excel, & Outlook
•    Solid organizational and planning skills in a fast-paced work environment
•    Must have a positive attitude
•    Adaptable to change
•    Ability to meet deadlines
•    Good at problem-solving
•    Accurate with great attention to detail
•    Strong teamwork with diverse group
•    Safety knowledge and habits

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, scanners, photocopiers, and filing cabinets.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  This would require the ability to climb ladders, bend or stand on a stool, lift files and boxes up to 50 pounds, stock shelves, move furniture, assemble cubicle stations, and other physical work inside or outside the office buildings.

Position Type/Expected Hours of Work
This is a part-time position.  Standard office hours of work are Monday through Friday, 8:00 a.m. to 1 p.m. subject to change depending on work load. 

Required Education and Experience
•    High School Diploma or equivalent, advanced degree a plus 
•    A minimum of three (3) years of office administration experience
•    Fully bi-lingual in English and Spanish
•    Strong computer skills including MS Office
•    Construction company experience a plus
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
 

Department: Office
This is a non-management position
This is a part time position