What are the responsibilities and job description for the Student Affairs Office Assistant position at Doane University?
Position Title
Student Affairs Office Assistant
Department
Student Affairs Office
Job Location
Crete, NE (68333)
Supervisor
This position reports to the Executive Assistant to the Vice President of Student Affairs and the Assistant Director of Campus Engagement.
Purpose of Job
Fall 2025
All student employment positions in the Office of Student Affairs offer learning outcomes and the development of skills in the following areas:
All student employment positions in the Office of Student Affairs offer learning outcomes and the development of skills in the following areas:
- Communication
- Customer service
- Decision making
- Initiative
- Student Affairs & University Knowledge
- Problem solving
- Professionalism
- Teamwork
As a Student Affairs Student Office Assistant, you will gain valuable experience associated with three areas: Guest Desk, Event Assistant, and Administrative Support. The purpose of this position is to support the goals of the Office of Student Affairs and you must be willing to train and work all three of these types of tasks when working as a Student Affairs Office Assistant.
There is a required Student Leadership Summit scheduled on Sunday, April 27, 2025 that is mandatory for all students that are hired for a position. Please be sure that you are available on this date.
There is a required Student Leadership Summit scheduled on Sunday, April 27, 2025 that is mandatory for all students that are hired for a position. Please be sure that you are available on this date.
General Description and Duties
Guest Desk
Greet and assist with guests, students and staff who walk in the office. This involves being familiar with student services across campus, the general physical layout of campus and/or the ability to look these items up to assist those with questions. Assistants should answer the phone in a professional manner and learn the functions of the Zoom phone system so calls can be transferred. Also should be familiar with taking messages. Training will be provided.
General Duties
Welcome visitors and notify staff – have visitors wait in the seating area if appropriate. Retrieve and deliver mail each day. Check the copier to make sure there is sufficient paper and make sure there is an ample supply in the cupboard.
Post any flyers that are submitted and approved and remove outdated notices from bulletin boards. Keep the approved posting areas neat and tidy. Make sure the main desk and pod area is clean and clear of clutter.
Run errands as indicated.
Event Assistant
Create, post and monitor flyers in approved posting locations across campus for upcoming events and change out large posters in holders. Assist with event set up and tear down and help prepare for larger events on campus. Assist with after hours events as requested and schedule allows. Help keep the Programming calendar up to date.
Student Organizations
Greet and assist with guests, students and staff who walk in the office. This involves being familiar with student services across campus, the general physical layout of campus and/or the ability to look these items up to assist those with questions. Assistants should answer the phone in a professional manner and learn the functions of the Zoom phone system so calls can be transferred. Also should be familiar with taking messages. Training will be provided.
General Duties
Welcome visitors and notify staff – have visitors wait in the seating area if appropriate. Retrieve and deliver mail each day. Check the copier to make sure there is sufficient paper and make sure there is an ample supply in the cupboard.
Post any flyers that are submitted and approved and remove outdated notices from bulletin boards. Keep the approved posting areas neat and tidy. Make sure the main desk and pod area is clean and clear of clutter.
Run errands as indicated.
Event Assistant
Create, post and monitor flyers in approved posting locations across campus for upcoming events and change out large posters in holders. Assist with event set up and tear down and help prepare for larger events on campus. Assist with after hours events as requested and schedule allows. Help keep the Programming calendar up to date.
Student Organizations
- Monitor and maintain student org rosters; identify active groups on campus and maintain spreadsheet
- Assist with setting up Student Leader Trainings
- Data entry of rosters into spreadsheet
- Manage a list of all RSOs on campus
Student Programming Board (SPB)
- Establish and maintain regular social media presence for the residence halls, student affairs office and SPB.
- Organize SPB storeroom and clean after events. Help keep the Perry Pod neat and tidy.
- Prepare and maintain inventory of items stored in the SPB room.
- Help organize and execute specific SPB projects.
- Create, approve, print and post flyers about upcoming events.
- Maintain current posters around campus; remove outdated events.
- Post new flyers of upcoming events after approval.
Marketing/Social Media
- Make regular posts on our social media platforms.
- Place posters on screens in the residence halls and outside the dining hall.
Special Skills or Knowledge Required
- Strong verbal and written communication skills
- Positive attitude
- Ability to work independently and in a team environment
- Attention to detail
- Graphic design and Canva experience a plus
Total Weekly Hours Required
$13.50/hour | up to 10-15 hours a week
Physical Demands
Posting Detail Information
Posting Number
STU109
Number of Vacancies
3-4
Desired Start Date
08/18/2025
Position End Date (if temporary)
Review Start Date
03/10/2025
Open Date
01/26/2025
Close Date
03/07/2025
Open Until Filled
Special Instructions to Applicant
Quick Link for Direct Access to Posting
https://doane.peopleadmin.com/postings/2057
Salary : $14
