What are the responsibilities and job description for the Executive Assistant position at DOBCO INC?
DOBCO, INC. – Nominated for the NJBIZ Business of the Year Award in 2022, we are a successful, privately owned New Jersey public work sector General Contractor headquartered in Wayne, NJ. With multi-million dollar projects spanning the NY/NJ area, we specialize in the construction of schools, municipal buildings, warehouses, college campuses, and projects for the Army Corps of Engineers. Our commitment to excellence and innovation has made us a trusted leader in the industry.
We are seeking a highly organized and proactive Executive Assistant to support our Vice President. The ideal candidate will be an efficient multitasker with exceptional communication skills, strong attention to detail, and the ability to handle confidential information with discretion. This role is pivotal in ensuring the VP’s day-to-day operations run smoothly by providing administrative and strategic support.
- Provide high-level administrative support to the Vice President, managing schedules, correspondence, and travel arrangements.
- Act as a gatekeeper, screening calls, emails, and meeting requests while prioritizing urgent matters.
- Prepare reports, presentations, and documents for internal and external meetings.
- Coordinate and schedule meetings, including agenda preparation and follow-up.
- Assist in managing contracts, project documentation, and compliance records.
- Maintain and organize confidential files and business records.
- Communicate with project managers, clients, and vendors on behalf of the VP.
- Handle special projects and tasks as assigned to support business operations.
- Ensure timely execution of administrative tasks to maintain operational efficiency.
Qualifications & Skills:
- Minimum 5 years of experience as an Executive Assistant, preferably in the construction, engineering, or related industry.
- Bachelor’s degree in Business Administration or a related field is preferred.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
- Excellent written and verbal communication skills.
- Ability to handle multiple priorities and work under pressure in a fast-paced environment.
- High level of discretion and confidentiality in handling sensitive information.
- Strong problem-solving skills and the ability to anticipate needs.
- Experience coordinating travel arrangements and scheduling high-level meetings.
Job Type: Full-time
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- Health insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Wayne, NJ 07470 (Preferred)
Ability to Relocate:
- Wayne, NJ 07470: Relocate before starting work (Required)
Work Location: In person
Salary : $60,000 - $75,000
