Duties: External candidates, the non-negotiable annual salary for this position is $50,239.28 NAGE, Unit 1, Grade 13, Step 1.
Maintain incarcerated individual accounts. Respond to incarcerated individual inquiries regarding their accounts. Responsible for daily entry/dissemination of incarcerated individual account transfers, receipts, and disbursements to include but not limited to, intake funds, indigent mail, photos, clothing, appliance, and religious orders. Shared responsibility of making daily deposits to the bank, selling staff meal tickets, incarcerated individual orientation, and staff access period. Shared responsibility of verifying meal revenue and entering into IMS. Responsible for checking the release list daily and preparing release funds and packages. Enter and reconcile incarcerated individual payroll on a weekly basis. Ability to determine indigent status for processing incarcerated individual mail. Daily reconciliation of all income and disbursements via IMS. Must possess the ability to correspond appropriately to staff and incarcerated individual concerns. Interact with staff, incarcerated individual, and outside stakeholders via mail and telephone. Working knowledge in Excel, Access, and Word software. Must be proficient in mathematical skills and basic
Preferred Qualifications:
Knowledge of clerical office practices and procedures including record keeping, office correspondence control, types and uses of office equipment and supplies, business letter and report preparations, etc.; knowledge of business English including spelling, word meaning and word usage; knowledge of the standard office practices relative to handling of incoming mail; knowledge of the types of standard applications of standard office filing systems; ability to exercise discretion in handling confidential information; ability to follow oral and written instructions; ability to deal tactfully with others.
Comments:
This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents. The DOC urges bilingual applicants to apply.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office work, or (B) and equivalent combination of the required experience and the substitutions below:
I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience. *
II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience. *
III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience. *
IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience.*
- Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Official Title: Clerk IV
Primary Location: United States-Massachusetts-Shirley-Harvard Road
Job: Administrative Services
Agency: Department of Correction
Schedule: Full-time
Shift: Day
Job Posting: Mar 17, 2025, 2:30:48 PM
Number of Openings: 1
Salary: 50,239.28 - 66,621.88 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Janice Perez - 5084223648
Bargaining Unit: 01-NAGE - Clerical/Administrative
Confidential: No
Potentially Eligible for a Hybrid Work Schedule: No
