Duties: External candidates, the non-negotiable annual salary for this position is $54,142.66 (NAGE Unit 1, Grade 15, Step 1)
This position is assigned to the Records Department at Bridgewater State Hospital - M.L. Chapter 123 for civil commitments for observation; court orders for competency to stand trial, criminal responsibility, both, and others etc. Also for patients/inmates that are in need of care and treatment. Work closely with our BSH DOC legal office, our Medical Forensic staff and OCCC.
The responsibilities include daily patient admissions - A1, legal, property, Q5, warrants, victim notifications, BSH Mitts, or other folders. Research and prepare all pertinent information related to the recommitment of patients to BSH. Prepare petitions and petition letters, file petitions with the BSH legal department by the expiration date of the current commitment, file and track evaluations, and update IMS and Access accordingly. Prepare list of all discharges scheduled for the following day and distribute list. Prepare all paperwork necessary for the next days’ discharges (Checklist, Orders, Petitions, Evaluations, Property, etc). Contact MA county transportation agencies via email and phone for daily scheduled discharges. Disposition Sheet from weekly inside court: record Brockton district court dispositions into IMS from legal hearings, print and file commitments and any type of DMH commitments that they have been allowed. Record commitment data from BSH / Brockton District Court notes – update Access database, IMS Civil Commit screens, and index card files weekly. Review and generate Evaluation Due list as needed. Communicate and track all extension requests and change of legal status. Will pick up mail daily and distribute accordingly. Run morning reports daily and report count to Milford. Audit mitts from trips for accuracy. Responsible for running statistic reports as requested. This position also works with OCCC Records Office to track all Incarcerated Individuals that transfer in/out of the BSH Unit. Will schedule incarcerated individual trips for court, transfer/release, and/or emergency trips. Follow up with courts for disposition of court hearings collecting documents as necessary. Order supplies, along with filing, answering phones and other various duties as assigned. The ability to work in a team environment, handle multiple tasks accurately, and great attention to detail are essential. Performs all other duties as assigned.
Comments:
This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents. The DOC urges bilingual applicants to apply.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
Applicants must have at least (A) four years of full-time, or equivalent part-time, experience in office work, of which (B) at least one year must have been in a supervisory or administrative capacity, or (C) and equivalent combination of the required experience and the substitutions below:
I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience. *
II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience. *
III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience. *
IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience.*
- Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Official Title: Clerk V
Primary Location: United States-Massachusetts-Bridgewater-20 Admin Road
Job: Administrative Services
Agency: Department of Correction
Schedule: Full-time
Shift: Day
Job Posting: Apr 18, 2025, 7:33:42 AM
Number of Openings: 1
Salary: 54,142.66 - 74,877.92 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Janice Perez - 5084223648
Bargaining Unit: 01-NAGE - Clerical/Administrative
Confidential: No
Potentially Eligible for a Hybrid Work Schedule: No
