What are the responsibilities and job description for the Administrative Assistant position at Doc Love Homecare LLC?
Job Description
Job Description
Job Description : The Administrative Assistant provides administrative and secretarial support for the office under direct supervision of the Office Manager
Benefits / Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Intake of client inquiries, including consulting with the caller to gather data or send information to the potential client, log inquiry into system and alert proper staff of potential client
Build and maintain client and employee files according to state and agency regulations
Collect and process new client information
Qualifications
High school diploma / GED required, Associates degree or administrative training is required
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects
Be professional in appearance, phone and office etiquette
Able to handle confidential and non-routine information
Keep a pulse on the job market with advanced job matching technology.
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