Permit Expediter

Job Description

Job Description

INDUSTRY CLASSIFICATION : MARINE CONSTRUCTION

TITLE : PERMIT EXPEDITER

LOCATION : LIGHTHOUSE POINT, FL (OPERATING AREA : BROWARD, MIAMI-DADE, AND PALM BEACH COUNTIES)

FUNCTION : ADMINISTRATIVE, DAILY LOCAL TRAVEL REQUIRED

CLASSIFICATION : FULL TIME – NON-EXEMPT – HOURLY

REPORTS TO : PERMIT MANAGER

POSITION SCOPE AND ORGANIZATIONAL IMPACT

A Dock Experts Permit expediter plays a critical role in ensuring our marine construction projects start and end in as timely a fashion as possible. As part of a permitting team, the expediter coordinates inspection timings, travels to and works directly with municipalities, transports permits to and from jobsites, tracks and accelerates projects, and coordinates with project superintendents and office personnel to improve the timelines by which our customers can start truly enjoying their waterfront properties. High levels of integrity, accountability, foresight, and an unshakable ability to maintain a consistent positive, can-do attitude are necessary in upholding our TDX standard.

ESSENTIAL JOB FUNCTIONS

General expectations

Ensure all permit applications are complete and accurate

Proactively identify / reduce / prevent procedural delays

Maintain accurate and complete record details of all surveys, inspections, and permits, including pile logs engineer letters, locations, types, statuses, dates, required next action, and other relevant information

Prepare reporting and provide regular and ad-hoc updates on all permit activity

Coordinate and maintain positive working relationships with office and field staff, contractors, developers, engineers, subcontractors, inspectors, state / local government officials, and other professionals throughout the process

Respond to customer inquiries and educate them on permit requirements, inspection, process, and set realistic expectations based on state and local permitting timelines

Monitor status and expedite applications as necessary to ensure inspection progress is completed in accordance with permit timelines

Serve as liaison between the organization and regulatory agencies during inspections

Inspection coordination

Schedule and coordinate inspections with management, subcontractors, project managers, customers, and office staff as needed

Coordinate day-of timing for inspections with all subcontractors and foreman / PM

Confirm and track survey results with municipalities & facilitate next steps

Maintain list of up-to-date inspector contact info

Pile log & engineer letters

Track and communicate when piles are being placed so pile logs and engineering letters can be ordered timely

Maintain communication throughout project with engineers and coordinate site visits

Submit pile logs and engineer letters to municipalities to satisfy permit inspection requirements

Survey ordering, tracking, and administration

Be the primary point of contact with survey companies and coordinate with management to schedule and approve surveys as necessary

Submit surveys to municipalities for permit inspection approval as required

Building location surveys, as-built surveys. Etc.

Submit as-built surveys at project close as required for all municipalities

Permit running

Traveling to appropriate municipalities to submit and retrieve initial, revised, approved, and denied permits

Scan new permits and log / track

Print new permits

Retrieve permit payments from clients

Transport permit packets (new and revised) to and from clients

Record and communicate notice of commencement (NOC) dates and statuses

Perform bank runs and any other miscellaneous runs as needed

Office administrative duties

Answer phones, submit new leads to the sales team and enter / update in our CRM, coordinate with office staff as needed

Requirements

Required Qualifications

High school diploma or equivalent

Proven experience in administrative support or customer service

Previous experience working with permits or in a construction office

Strong time-management skills and ability to manage multiple projects simultaneously

Strong communication skills, interpersonal skills, and follow-through

Ability to maintain brisk work pace & timeliness of project completion

Excellent written and oral communication skills

Excellent research skills, attention to detail, organization and problem-solving skills

Proficient in Microsoft Office, with aptitude to learn new software and systems

Ability to pass examination to comply with our drug-free workplace policy

Preferred Qualifications

Associate's degree or higher

Strongly preferred : Bilingual (English / Spanish)

Benefits

IMMEDIATELY

Performance and activity-based bonus opportunities

Quarterly team outings

Targeted, role-specific training, certification, & development opportunities

AFTER 6O-DAY INTRODUCTORY PERIOD

Dental insurance

Health insurance

Vision insurance

Aflac : Accident advantage, hospital choice, cancer care, critical care protection

BeyondMed Health and Wellbeing Discount Program

Paid Holidays

AFTER 1 YEAR OF SERVICE

Paid Vacation

401(k)

401(k) matching