Project Coordinator - FT Days -Safety

DHR Health - US:TX:Edinburg - Days

Summary:

FLSA STATUS: ☒ Exempt ☐ Non-Exempt

MISSION STATEMENT:

Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time.

VISION:

Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

POSITION SUMMARY:

The Safety Project Coordinator assists the Safety Director in the development and implementation of hospital-wide facilities compliance and building maintenance programs. Individual is responsible for compliance with life safety requirement and Joint Commission Environment of Care Standards as well as other regulating agencies.

The coordinator conducts these assignments in a manner that allows DHR Health to meet performance goals and objectives in an efficient and timely manner by performing the following essential duties and responsibilities.

POSITION EDUCATION/ QUALIFICATIONS­ :

· Minimum Bachelor’s degree from an accredited college/university.

· Microsoft Outlook, Word, Power Point and Excel required.

· Ability to read, analyze and interpret complex documents.

· Ability to respond effectively to sensitive inquiries or complaints.

· Ability to draft plans using original or innovative techniques or style.

· Ability to communicate effectively verbally as well as through written & electronic communication.

· Ability to perform complex tasks and to prioritize multiple projects.

· Ability to investigate and analyze information and to draw conclusions.

· Ability to gather data, compiles information, and prepares reports.

· Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

· Ability to attain performance levels and meet goals and objectives in a work environment characterized by constant change and demanding workloads.

· Ability to work as a team member or individually with internal and external stakeholders to achieve goals and objectives. Ability to develop, plan, and implement short and long-range goals.

· Ability to foster a cooperative work environment.

JOB KNOWLEDGE/EXPERIENCE­:

· Two (2) years of experience related to the duties and responsibilities in a complex office environment, or an equivalent combination of education and experience.

· Demonstrated proficiency with scheduling vendors to meet accreditation compliance.

· Knowledge of project management principles and practices.

· Knowledge and familiarity with Infor Management System.

Responsibilities:

POSITION RESPONSIBILITIES:

· Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practices.

· Assists with the ongoing development process of accreditation for the Health Sciences Institute at Renaissance.

· Assists in coordinating projects within the department and administrative support staff, and external entities as assigned to make the best use of company resources.

· Assists in the development of strategic and technical plans and budgets required to complete assigned projects.

· Develops mechanisms to track the implementation of each special project and distributes appropriate project management reports outlining the implementation, status updates and resulting outcomes. Keeps the Director, Vice President of Engineering, and Chief Facilities Officer apprised of the progress and roadblocks encountered on each project.

· Follows up on issues and concerns addressed to the Director of Safety in order to ensure that the DHR Health carries out its mission within prescribed time frames, funding parameters and organizational priorities.

· May gather, research, analyze, and/or study information affecting DHR Health and/or its service delivery, contractors.

· Identifies events and trends in customer satisfaction metrics for both internal and external indicators and their impact on operations, with emphasis on impact to the employers.

· Represents DHR Health as assigned to gather information and participate in relevant project management discussions.

· Assists the in the development of the DHR Health policies, objectives, and the organization’s long-range strategic plan in accordance with the goals and vision created by the Board of Directors.

· Assist in the development, implementation, and monitoring of hospital, safety management programs based on evaluation of organization expertise, applicable law, regulations, and accepted practice; assist in ensuring that the hospital and departments comply with Joint Commission, federal, state and local requirements.

· Performs preventative maintenance associated with Life Safety Code and Environment of Care Compliance as assigned.

· Project Coordinator will be responsible for maintenance coordination / programming and the technical aspects associated with the following:

· Access Control System (s)

· Fire Alarm/Monitoring System(s)

· Infant Security System

· Nurse Call System(s)

· Paging System(s)

· Assist the Director of Safety in directing the ongoing organization-wide process to collect information about deficiencies and opportunities for the improvement in environmental of care management programs.

· Prepares, assist and submits daily, weekly, monthly, quarterly and annual management reports for hospital administration and outside regulatory agencies.

· Organizes the Environment of Care Committee to facilitate the reporting of issues and occurrences for the hospital, engineering and facilities department; consults with staff on a wide variety of safety issues, policies, concerns including waste management, hazardous material control and security issues.

· Implements, with appropriate staff, safety committee recommendations and monitors the effectiveness of the recommendations and recommends corrective action.

· Assist in the development, implementation, and monitoring of the safety and training programs for the facility and engineering department.

· Maintains training records for the department; may be asked to ensure that appropriate training is given to critical staff for Joint Commission compliance.

· May be ask to respond to employees safety concerns by examining safety issues, preparing corrective actions and ensuring appropriate follow-up.

· Oversees and ensures compliance with certification aspects associated with Joint Commission, OSHA and other regulatory agencies not met by other departmental positions.

· May serve as a resource to departments in developing safe working habits and maintaining a safe work environment.

· Assists with the development and performance of hospital staff with safety education.

· Helps with ID Badge printing and programming when needed

· Assists with new hire orientation when needed

· Assists the department director with data collection activities

· Demonstrates thorough knowledge of grammar, punctuation and composition.

· Prepares a variety of administrative reports, statements and rosters. Gathers data and other necessary information.

· Maintains regulatory compliance documentation

· Assists with employee time management

· Coordinates inspection and maintenance activities with vendor and dealers

· Assigns and dispatches corrective work orders to safety department staff

· Consistently is attentive to detail, record keeping and required paperwork inherent to the position.

· Arranges meetings and conferences, schedules appointments and interviews as well as perform other duties related to maintaining administration schedules.

· Accepts and screens telephone calls and routes calls appropriately; promptly and graciously responds to calls and visitors and determines the urgency of the situation; suggest appropriate referrals or informs administration when the situation warrants immediate attention.

· Tactfully handles difficult situations; contacts are handled professionally and consistently with courtesy.

· Establishes good rapport and cooperative working relationships with hospital personnel.

· Performs wells under pressure.

· Maintains facilities compliance documentation

· Utilizes the facilities work order system to schedule maintenance

· Coordinates maintenance and preventative maintenance activities with local vendors

· Conducts facility inspections and documents corrective actions.

· Conducts and documents daily construction inspections.

· Educates departments on Fire and egress safety.

· Other duties as assigned.

Other information:

LINES OF REPSONSIBILITIES:

(Chain-of-command)

1. Director of Safety → 2. Chief Facilities Officer

CUSTOMER SERVICE:

Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.

AGE SPECIFIC:

Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.

AMERICANS WITH DISABILITIES ACT: (ADA):

A. Essential Duties: Indicated by bold print within performance standards, preceding individual numbered criteria.

The following table provides physical requirements that will be associated with, but not limited to, this position:

Light/moderate lifting up to 20 lbs, from the floor to shoulder height.

Yes

Kneeling

Yes

Must be able to assist other employees with lifting more than 20 lbs.

Yes

Walking

Yes

Light/moderate carrying up to 20 lbs.

Yes

Standing/Squatting

Yes

Straight pulling

Yes

Sitting

Yes

Pulling hand over hand

Yes

Pushing

Yes

Repeated bending

Yes

Stooping/Bending

Yes

Reaching above shoulder

Yes

Climbing Stairs

Yes

Simple grasping

Yes

Climbing Ladders

No

Dual simultaneous grasping

Yes

Depth Perceptions needed

Yes

Ability to see

Yes

Identify Colors

Yes

Operating office equipment

Yes

Twisting

Yes

Operating mechanical equipment

Yes

Crawling

No

Ability to read and write

Yes

Ability to Count

Yes

Ability to hear verbal communication without aid

Yes

Operating Personal Vehicle

Yes

Ability to comprehend written/verbal communication

Yes

Other: Ability to deal with stress

Yes

OSHA Category

III

B. Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.

C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

D. Aptitudes: HIGH 1 2 3 4 5 6 LOW

Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3

Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3

Numerical: Ability to perform arithmetic operations quickly and accurately. 2

Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2

Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3

Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2

Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3

Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3

Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3

Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3

Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3

I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.

If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.

Employee Signature: ________________________________ Date: ____________________

Transfer/Hire Date Effective: ________________________.