Executive Administrative Assistant- Doctors of Waikiki

Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is crucial in ensuring smooth operations within the office and requires a detail-oriented individual who can manage multiple tasks efficiently. The ideal candidate will possess strong communication skills and have a background in office management, customer service, and administrative support.

Duties

• Manage executive calendars, scheduling meetings, appointments, and travel arrangements.
• Transcribe meeting notes and prepare reports as needed.
• Maintain organized filing systems for documents and records.
• Provide front desk support, greeting visitors and managing phone inquiries with professionalism and courtesy.
• Utilize QuickBooks for basic accounting tasks and financial record keeping.
• Assist with office management tasks to ensure a productive work environment.
• Handle customer service inquiries, addressing concerns promptly and effectively.
• Perform personal assistant duties as required by executives to facilitate their daily operations.
• Collaborate with team members to streamline processes and improve overall efficiency.

Skills

• Proficient in calendar management with strong organizational skills.
• Excellent phone etiquette and interpersonal communication abilities.
• Experience in office management practices and procedures.
• Strong customer service orientation with the ability to handle diverse client interactions.
• Ability to type efficiently with attention to detail for transcribing documents accurately.
• Familiarity with QuickBooks or similar accounting software is a plus.
• Capable of maintaining confidentiality while managing sensitive information.
• Strong problem-solving skills with the ability to work independently as well as part of a team.

If you are an enthusiastic individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Executive Administrative Assistant.

Job Type: Full-time

Pay: $24.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $24 - $25