What are the responsibilities and job description for the Sales Administrator- Doggett Machinery Services- Monroe, LA position at Doggett?
Sales Administrator/ Receptionist
Classification
Non-Exempt
Job Summary
This position will include administrative and clerical support to assist management and the sales departments.
Essential Functions
- Assist Sales Representatives and management with clerical and administrative functions, including cost worksheets, inventory lists, sales reports and documentation
- Answer incoming calls and provide information to customers
- Monitor correspondence and assist customers and salesmen with product identification and specifications
- Update and forward sales and PM agreement reports to management
- Schedule and organize meetings, conference calls and appointments
- Provide clerical assistance, including phone and email correspondence with salesmen, data entry and filing
- Coordinate and maintain customer and client information
- Machine Trafficking
- Create and maintain Microsoft Excel and Word documents
- Answers telephones and directs the caller to the appropriate employee.
- Welcomes visitors by greeting them in person or over the telephone answering or referring to inquiries.
- Check in all visitors.
- Takes and retrieves messages for various personnel.
- Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
- Receives, sorts, and forward’s incoming mail. Maintains and routes publications.
- Oversees and maintains the coffee bar area.
- Prepares outgoing mail
- Performs other duties as assigned.
Qualifications
- Experience in administrative support role in similar work environment preferred
- Must be organized, professional and have excellent communication skills
- Experience in Microsoft Office, including spreadsheet applications is required
The Sales Administrator/Receptionist must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threat to self or others. The statements made herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive and inclusive list of all responsibilities, duties, and/or skills required of personnel so classified.
Doggett is an Equal Employment Opportunity Employer
