Executive Administrative Assistant

Position & Perks

The Executive Assistant will provide high-level administrative support to the Chief Financial Officer (CFO), VP of Construction and Office Manager providing support with various administrative duties.

This is an In-Office Position.  You must be able to work in an office setting Monday-Friday 8:30am-5pm.

Responsibilities

• Prepare and organize reports, presentations, and financial documents for executive meetings.
• Manage executive calendar, scheduling meetings, and coordinating travel arrangements as needed.
• Assist with ongoing permit and Health Department renewals for all Doherty locations; tracking, payment, recordkeeping, pulling reports on Visual Lease, coordinating data flow to and from locations.
• Docufree admin support.
• Maintain insurance registration and assist in purchasing process of company vehicles.
• Provide phone and mail distribution back up, accept office deliveries.
• Order furniture for restaurants under construction/remodel.
• Obtain permits for new store construction.
• Open and manage utility accounts.
• Liaise with contractors, vendors, and project teams for financial and administrative tasks.
• Provide administrative support for the Office Manager with special events as needed.
• Assist in managing special projects related to construction financing, budgeting, and reporting

Qualifications

• At least 21 years of age and possess valid driver’s license and reliable transportation for supply pick-ups, Post Office, etc.
• Minimum of 1-year previous office experience
• Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred.
• Strong knowledge of financial principles and construction industry terminology is a plus.
• • Exceptional ability to communicate effectively, both orally and written in English
  • Excellent phone presence, etiquette and professionalism
  • Highly organized with a preference for working in a fast-paced environment while managing timelines
  • Must be able to multi-task while remaining flexible, with attention to detail and have the ability to meet deadlines with minimal supervision.
  • Strong customer service orientation
  • Creative thinker with an eye for design and presentation
  • Ability to make decisions independently based upon the facts at hand and take the appropriate action
  • Ability to comprehend, interpret and act upon instructions and correspondence
  • Skilled in organizing resources and establishing priorities
  • Demonstrated ability to maintain discretion and confidential information
  • Ability to work effectively both independently and collaboratively
  • Advanced level proficiency Microsoft WORD, EXCEL, Outlook and PowerPoint
  • Demonstrated Windows PC proficiency and general computer savvy