What are the responsibilities and job description for the Project Coordinator position at Doherty Enterprises?
Position & Perks
The Project Coordinator is responsible for coordinating various administrative aspects of new restaurant builds, remodels, and renovations while ensuring adherence to franchise and company standards and timelines.
This is a full-time In office position Monday-Friday 8:30am-5pm.
We offer a comprehensive benefit package including Healthcare, 401k with Match, PTO, Dining Perks, and more!
Responsibilities
- Assist in administrative functions for the construction process for new locations, remodels, and upgrades.
- Coordinate communication between vendors, municipalities, health departments, and internal teams.
- Assist in resolving violations issues by liaising with vendors, suppliers, and contractors.
- Ensure all required permits, licenses, and regulatory approvals are obtained, renewed, organized and communicated as needed.
- Establish requirements based on reports from Visual Lease – pull reports every few months to see important dates that are coming up, follow up on permits and renewals as needed.
- Track and manage to resolution, all Violations issued to all Doherty locations; engage outside expeditors as needed
- Assist with fielding incoming service or vendor requests from stores.
- Communicate to landlords as needed.
- Facilities Management assistance including:
- Track down vendors/parts, etc. as needed to support Work Orders/Tickets
- Primary point of contact for our Work Order system
- Work with stores to onboard/train them in the use of the system
Invoicing
Qualifications
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- 2 years experience working for one of the following types of companies
- General Contractor
- Architecture / Engineering firm
- Real Estate Developer
- Commercial Landlord
- Facility Management
- Property Management Company
- 2 years experience working for one of the following types of companies
- Able to manage multiple tasks and work independently.
- Keep track of tasks in an organized manner and follow through to completion
- Capable of organizing large volumes of information electronically and in collaboration with a group
- Exceptional ability to communicate effectively, both orally and written in English
- Excellent phone presence, etiquette and professionalism
- Must be able to multi-task while remaining flexible, with attention to detail and have the ability to meet deadlines with minimal supervision.
- Strong customer service orientation
- Creative thinker with an eye for design and presentation
- Ability to make decisions independently based upon the facts at hand and take the appropriate action
- Ability to comprehend, interpret and act upon instructions and correspondence
- Skilled in organizing resources and establishing priorities
- Demonstrated ability to maintain discretion and confidential information
- Ability to work effectively both independently and collaboratively
- Advanced level proficiency Microsoft WORD, EXCEL, Outlook and PowerPoint
