What are the responsibilities and job description for the Associate Proposal Editor/Coordinator position at Dokken Engineering?
If you are an excellent communicator, someone who takes pride in your work, is committed to providing exceptional work products, and is a team player with a friendly and positive attitude, we would like you to join our team.
We are seeking an Associate Proposal Coordinator for our Folsom HQ office. Under the guidance of the Senior Marketing Manager, your primary function will be to support, develop or coordinate the preparation of proposals for RFPs / RFQs, interview / board / council presentations, and marketing collateral (printed and digital) for the transportation market.
At Dokken Engineering, we deliver innovative engineering and environmental solutions for local, state, and federally funded public works projects. Our core focus is infrastructure : roadways, bridges, highways and interchanges, bicycle and pedestrian paths, dams, and other public works facilities.
Duties & Responsibilities :
- Proposals and Qualifications (RFPs / RFQs)
Coordinate and prepare responsive, high-quality proposals and / or qualification packages
Schedule, facilitate and participate in proposal kick-off meetings
Communicate and work with project managers and professional staff to develop technical proposal sections including, understanding & approach, scopes of work, schedule, and fee.
Coordinate with subconsultants to gather needed information in response to RFPs / RFQs.
Manage proposal schedules and meet internal (Dokken) and external (client) deadlines.
Review, proofread and edit complete proposals for grammar, design and layout.
Produce proposals in-house (print, assemble and bind) for client submittal.
Lead or assist with interview preparation, including presentations, exhibit boards, handouts, leave-behinds, etc.
Prepare award submittals in response to call for nominations
Design and prepare brochures, flyers and other communications
Lead or assist with developing and posting relevant and current social media content.
Develop and maintain a library of marketing files including but not limited to staff resumes, project descriptions, project photos, technical narratives, and other pertinent proposal information.
Continually update marketing database for information used in proposals and other marketing materials.
Maintain up-to-date boilerplates and other resources & tools.
NOTE : Job duties and responsibilities are subject to change and may include other tasks, as assigned.
Preferred Traits / Abilities :
FLSA Status : Non-Exempt
Pay Rate : Ranging from $30.00 to $35.00 per hour, depending on experience; overtime for non-exempt classification, as needed and authorized.
Benefits :
Introductory / Probationary Period : At-will employment; 90-day probationary period
Location : Folsom HQ Office; In-Person
Physical Requirements :
Date Posted : 02 / 01 / 2025
Equal Opportunity Employer Statement : It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, national origin, age, or disability. Such action shall include employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation.
Salary : $30 - $35
