What are the responsibilities and job description for the Import Admin Coordinator position at Dollar Tree?
This position reports to the Supervisor of Import Merchandise Administration.
SUMMARY OF POSITION
PRINICPLE DUTIES AND RESPONSIBILITIES
Daily Tasks
Weekly Tasks
Monthly/Quarterly/Yearly Tasks
Import Compliance Manual
ADDITIONAL RESPONSIBILITIES
QUALIFICATIONS
SUMMARY OF POSITION
- Create, analyze and distribute weekly/monthly/quarterly departmental reports
- Maintain record of all Import compliance documents within internal systems
- Responsible for continuous maintenance of the Import Compliance Manual
- Update SFTP site regularly for vendor use
- Complete all ad hoc reports for Import Management
PRINICPLE DUTIES AND RESPONSIBILITIES
Daily Tasks
- Communicate legal/product issues to Account Specialist for their follow-up with vendor
- Maintain scanning of all Sample Approval Letters, Purchase Orders, Quote Sheets, Claim Invoices, Insurance, CVI and other miscellaneous documents
- Track all import claims and claim payments.
Weekly Tasks
- Create, analyze and distribute weekly reports from Log-Net, Business Objects and Showcase Query
- Save Custom and FDA holds for Account Specialist reference
- Maintain open and closed vendor claims
- Manage all new vendors set up. Receive documents from new import vendors and track approval.
Monthly/Quarterly/Yearly Tasks
- Query all orders with open quantities and create a spreadsheet for the use of tracking and reviewing by the Import Account Specialist
- Ensure buying trip POs are complete and accurate once printed
Import Compliance Manual
- Responsible for updating the Import Compliance Manual every time a procedure is updated, added, or deleted.
- Ensures each page/section of the manual is saved in word/excel and PDF
ADDITIONAL RESPONSIBILITIES
- Manage Vendor Communications
- Update report and task procedures as needed.
- Responsible for contacting help desk when problem arises with the scanner within the Import Department
- Manage the SFTP site of all documents of importance to the Import Vendors
- Assist with all projects and queries requested by Import Management which would include Special Projects, and Vendor/SKU reporting as needed
- Maintain all Import documents including Vendor Listing, Category Assignment Listing, CVI documents and Import Phone Listing.
- Contribute ideas and/or suggestions to improve workflow within Department
QUALIFICATIONS
- 1-2 years administrative experience
- Extensive knowledge of Excel, Query, Word, PowerPoint, Publisher
- Strong verbal and written communication skills
- Ability to multi-task
- Work well in a fast paced environment and adaptable to change
- Interact positively with a wide range of personalities and levels of management
- Work effectively under deadlines while handling multiple priorities
- Ability to work independently and with a team
- Strong organizational and analytical skills
- Ability to use discretion related to confidential information
