Office Manager

Emp Elmoypmloeynmt eOnptp Ooprtpuonrittuyn ity

Office Manager
Reports To: Operations Director

Salary: This is a 1.0 FTE non-exempt position. Pay begins at $46,010-$50,856

($22.12 - $24.59) annually, based on experience. Full salary range is $46,010-

$60,550.51

Benefits: Employee medical & dental benefits, 2% retirement match, employee

assistance program, sick leave, generous vacation, and 13 paid holidays.

DVSAS is committed to respecting and reflecting diversity.

Survivors are encouraged to apply.

DVSAS Mission

The mission of DVSAS is to support individuals affected by domestic violence

sexual assault, and sexual exploitation, and to lead the community toward ending

those abuses of power.

Position Summary

The Office Manager is responsible for providing administrative support to the daily

operations of DVSAS. Primary responsibilities include accounting support,

administrative management, and agency communications and outreach support.

This role also provides supervision for reception, administrative volunteers and

interns, and employment placements through the Community Jobs Program. The

Office Manager is also responsible for providing effective oversight of

administrative projects, including the provision of administrative support and file

management for accreditation compliance. The Office Manager works closely with

the Operations Director and Accounting Manager to assess internal processes,

manage resources, and support projects in alignment with agency goals.

Emp Elmoypmloeynmt eOnptp Ooprtpuonrittuyn ity

Responsibilities
The duties of this position include and are not limited to the following:

Office Management & Administrative Support

• Supervision of the Receptionist & Office Coordinator, administrative interns,

volunteers, and employment program placements, ensuring smooth

reception and office operations.

• Ensure adequate coverage of reception during business hours and provide

approximately 8-12 hours of coverage weekly.

• Organize, maintain, and update personnel and Board of Directors files,

rosters, and electronic training and attendance tracking systems, ensuring

compliance with accreditation, funding, and certification requirements.

• Serve as an administrative project manager for internal file audits, archiving,

policy updates, and process changes that support smooth and efficient

office operations.

• Manage agency social media presence and update the DVSAS website, in

collaboration with the Development and Communications Director.

• Write and update relevant agency standard operating procedures, as

needed.

• Support the leadership team with Board of Directors relations and

administrative needs.

• Provide additional administrative support as needed.

Accounting Support

• Process Accounts Payable (AP), review invoices for accuracy, proper

documentation and approval, code to appropriate program, funding source

and general ledger account.

• Process Accounts Receivable (AR) monthly and record the payments from our

grantors and tenants.

Emp Elmoypmloeynmt eOnptp Ooprtpuonrittuyn ity

• Support the processing of monthly grant billings and maintain accurate

grant accounting records and proper source documentation.

• Prepare deposits identifying the source and maintaining documentation.

• Assist in verification of timesheets, preparation of payroll reports and source

documentation.

• Manage employee benefits (medical, dental, vision, retirement, COBRA),

including managing bill payment and employee records within the payroll

system.

• Work with the leadership team for the annual benefits renewal for all

employee insurances.

• Maintain an organized filing system for all accounting records.

General Leadership Responsibilities

• Supervise reception staff and delegate work as appropriate. Conduct

performance evaluations and provide directions, assistance, and support

where necessary.

• Maintain vendor and community partner relations, coordination, and

collaboration, professionally representing the agency in written and verbal

communication.

• Maintain the highest level of confidentiality with employee information and

files.

• Participate in the development of organization goals and objectives.

Qualifications & Requirements

• Relevant experience (at least four years preferred), including

supervision/management experience (at least two years preferred).

• Completion of the agency’s Advocacy Core Training or equivalent and a

strong desire to work with survivors – survivors are encouraged to apply.

• Exceptional organizational and communication skills.

• Ability to inspire a team to implement DVSAS’s mission.

• Experience and knowledge of relevant local community resources.

• Access to reliable transportation, a current driver’s license, and vehicle

Emp Elmoypmloeynmt eOnptp Ooprtpuonrittuyn ity

insurance.

• Experience designing and implementing effective systems and procedures.

• Excellent verbal and written communication skills.

• Ability to establish priorities and work independently.

• Ability to establish and maintain effective working relations with staff and

community partners.

• Complete proficiency in common computer applications and operating

systems, including MS Office Suite.

• Experience managing confidential information.

• Commitment to respecting individual differences and serving diverse

populations.

• Positive, problem-solving attitude with a willingness to provide and seek

guidance from team members.

• Passion for ending gender-based violence.

• Initiative to learn and enhance skills that promote equity and an

understanding of oppression and its impact on domestic/sexual violence.

Work Environment: Ability to work in moderate and loud noise environments including, but not

limited to: paging, telephones, human voices, music, and machinery.

Important Disclaimer: Employees are expected to act in the best interest of DVSAS and the clients

we serve, even if doing so requires actions or responsibilities not listed in the above job description.

The above statements are intended to describe the general nature and level of work being

performed by those assigned to this job. They are not intended to be an exhaustive list of all duties

and responsibilities required of this position. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions. Other duties may be assigned which

are not considered essential and may not be listed here.